Lease Administration Analyst

CBRE Asia Pacific; Kuala Lumpur; On-site; MYR 75,000 - 100,000; Full time

Job summary

A leading global real estate services firm in Kuala Lumpur is seeking a Finance Analyst / Lease Administration Analyst. This role supports financial operations, ensuring accurate lease information in internal systems. You will engage with various stakeholders, manage reports, and streamline financial processes. The ideal candidate possesses strong communication skills, a degree in Real Estate, and 3 to 5 years of industry experience. This is an opportunity to join a collaborative environment that values diverse perspectives.

Qualifications

• 3 to 5 years’ relevant experience in the real estate industry.
• Proactively manage clients and cross-functional stakeholder relationships.
• Attention to detail is essential.

Responsibilities

• Support day-to-day financial operations and manage submissions.
• Facilitate lease administration and reporting.
• Ensure timely delivery of financial reporting requirements.

Skills

Excellent communication skills

Financial analysis

Analytical mindset

Proficient in MS Office

Organizing and prioritizing workload

Education

Degree in Real Estate or related discipline

Tools

REFX (SAP System)

Power BI

Job description

About The Role

At CBRE, our people enjoy the flexibility of working in a global real estate and property services organization with tremendous scale. Every day you are empowered to be better and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and a collaborative environment where you will be challenged to grow and be your best.

The Finance Analyst / Lease Administration Analyst will be responsible for proactively supporting real estate transaction activities of our corporate client’s Regional Portfolio. This role will involve leading interactions with the finance and procurement team and ensuring that lease information is accurately maintained in Client Reporting System.

What You’ll Do

• Support with day-to-day operations of the Estate Management function covering regional markets, ensuring timely delivery of all necessary approval submissions, portfolio and financial reporting requirements.
• Support day-to-day financial operations, ranging from submitting purchase order requisitions, management of accruals, CBRE internal accounts payable, accounts receivable.
• Facilitate cross functional deliverables such as lease administration related reporting and lease abstraction requests.
• Streamline financial and general transaction management processes and implement best practices to improve efficiency and accuracy.
• Work with clients and CBRE internal teams to obtain approvals for commissions
• Process signing approvals for lease signing and update Work-in-progress trackers / online document depository on a regular basis to ensure satisfaction of client audit requirements
• Database management reporting – Using REFX (SAP System) and any other client / CBRE internal related tools e.g Power Bi
• Maintain the REFX (SAP system) with all the accurate lease information.
• Ensure that all leases are maintained in lease admin system, Sequentra or any client or CBRE tools.
• Perform various monthly reconciliations E.g Security Deposits between finance record and Sequentra and REFX reconciliations
• Work closely with Estate Managers on lease information, activities or any other ad-hoc projects
• Work closely with Finance to ensure the right amounts are paid according to lease or instruction given by EM or landlords
• To ensure that Estate Managers meet Critical deadlines for renewals (ATMs, Lease in and lease out) by checking and monitoring "Past Expiry" tab in monthly Portfolio Summary
• Any ad-hoc reports or Transaction related tasks as required

What You’ll Need

• Excellent communication (verbal & written), presentation and negotiation skills
• Proactively manage clients and cross functional stakeholder relationships in ensuring service excellence
• Multi-tasking and sensitive to cross-cultural exposures
• Organizing and prioritizing a large and varied workload
• Detailed-oriented
• Good with numbers/ numerate
• An analytical mindset with problem-solving skills. Presents solutions to problems, escalating in a timely manner where necessary
• Account managing / planning
• Financial analysis / modelling
• Proficient in MS Office (Excel, Powerpoint, Word etc.)
• Degree in Real Estate, or related discipline
• 3 to 5 years’ relevant experience in the real estate industry
• Able to work independently

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.