Junior Procurement Executive

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading procurement firm in Kuala Lumpur is seeking a proactive Junior Executive – Sales Procurement to support procurement operations. This role involves sourcing IT-related products, managing purchase orders, and coordinating with finance and technical teams. Ideal candidates should possess a diploma or degree in relevant fields, have good communication skills, and be detail-oriented. Fresh graduates are encouraged to apply, making this an excellent opportunity for entry-level professionals. Apply now to embark on your procurement career!

Qualifications

• Fresh graduates are encouraged to apply.
• Strong interest in procurement or sales support.
• Ability to work independently with minimal supervision.

Responsibilities

• Assist in sourcing IT-related products and solutions.
• Prepare and issue Purchase Orders (POs) accurately and on time.
• Liaise with internal teams regarding procurement updates.

Skills

Detail-oriented

Good communication skills

Organizational skills

Microsoft Excel proficiency

IT products knowledge

Education

Diploma/Degree in Business, Supply Chain, IT, or related fields

Tools

Microsoft Word

ERP platforms

Job description

Junior Procurement Executive (UNISERV SOLUTIONS SDN. BHD.)

We are looking for a proactive and detail-oriented Junior Executive – Sales Procurement to support our procurement operations, especially within the IT and F&B solutions environment. This role involves handling purchase requests, sourcing, supplier coordination, and ensuring smooth procurement-to-payment processes. You will work closely with the finance and technical teams to ensure timely delivery of goods and services for our customers.

Responsibilities

• Procurement & Sourcing: Assist in sourcing IT-related products, equipment, solutions, and services.
• Request and evaluate quotations from suppliers.
• Prepare and issue Purchase Orders (POs) accurately and on time.
• Manage and maintain supplier pricing, catalogues, and product information.
• Follow up with suppliers on order status, delivery dates, and stock availability.
• Prepare and issue sales quotations based on customer requirements.
• Follow up with customers on quotations, confirmations, and Purchase Orders.
• Assist the sales team in order processing, sales documentation, and customer onboarding.
• Coordinate with internal teams to ensure orders are fulfilled accurately and on time.
• Update sales and procurement data in internal systems or trackers.
• Handle basic customer enquiries related to pricing, order status, and delivery.

Coordination & Communication

• Liaise with the finance team on billing, payment schedules, and vendor invoices.
• Coordinate with the technical team on item specifications, delivery requirements, and project timelines.
• Communicate with internal teams regarding procurement updates, delivery issues, and stock requirements.

Documentation & Reporting

• Maintain proper documentation of POs, invoices, quotations, and supplier contracts.
• Update and monitor procurement trackers, delivery schedules, and order logs.
• Prepare procurement reports when required.
• Assist in evaluating supplier performance and pricing competitiveness.
• Support negotiation efforts for better terms, pricing, and delivery timelines.
• Ensure all suppliers comply with company policies and requirements.

Requirements

• Diploma/Degree in Business, Supply Chain, IT, or related fields.
• Fresh graduates are encouraged to apply.
• Strong interest in procurement, sales support, or IT products is an advantage.
• Good communication and coordination skills.
• Detail-oriented, organized, and able to multitask.
• Proficient in Microsoft Excel, Word, and basic administrative tools.
• Experience in IT product sourcing, logistics, or procurement support.
• Familiarity with vendor portals, quotation systems, or ERP platforms.
• Ability to work independently and manage timelines with minimal supervision.