Junior Human Resources & Administrative Executive

Golden Palm Wood; Ipoh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Malaysia is seeking a Junior HR & Administrative Executive to assist in managing the full spectrum of HR and administrative tasks. The ideal candidate should have a diploma or degree in Human Resources with 1-2 years of experience. Responsibilities include maintaining HR databases, handling employee inquiries, and executing HR errands at government agencies. Proficiency in Mandarin is preferred, along with strong organizational skills and the ability to adapt in a fast-paced environment.

Qualifications

• Minimum 1-2 years of experience in an HR administrative role, preferably in the manufacturing industry.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills in Mandarin, English, and Bahasa Malaysia.

Responsibilities

• Manage HR administration databases ensuring compliance and deadlines.
• Handle employee inquiries and support HR initiatives.
• Execute HR errands at government agencies.

Skills

Organizational skills

Multitasking

Excellent communication in Mandarin

Proficiency in Microsoft Office

Education

Diploma or degree in Human Resources or Business Administration

Tools

Microsoft Excel

Microsoft Word

SQL Payroll System

Job description

Overview

Junior HR & Administrative Executive to assist the Head of Department in executing and monitoring the full spectrum of Human Resources and General Affairs to meet the Company’s Goals and Objectives.

Responsibilities

• Manage and maintain HR administration databases on payroll, benefits, leave, personal and training records, renewal of foreign workers’ permits/passports, disciplinary procedures, files maintenance, etc., ensuring deadlines, statutory compliance, and standards.
• Handle employee inquiries and provide guidance on HR policies and procedures; support the implementation of HR initiatives and projects.
• Execute external HR errands at government agencies such as Immigration Department, Labour Department, SOCSO Office, Income Tax Office, etc.
• Perform other duties to support departments when on call during irregular hours, rest days, and company-paid holidays when needed.
• Be adaptable and willing to travel as needed to deliver results and contribute to team goals.
• Any other duties assigned by management from time to time.

Job Requirements

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Minimum 1-2 years of experience in an HR administrative role, preferably in the manufacturing industry.
• Strong organizational and multitasking skills with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills in Mandarin, English and Bahasa Malaysia. Proficiency in Mandarin is preferred to communicate with Mandarin-speaking clients.
• Proficient in Microsoft Office applications, particularly Excel and Word. Experience in accessing SQL Payroll System and Time Recorder fingerprint system is an added advantage.
• Attention to detail and a commitment to accuracy in data entry and record-keeping.
• Ability to work well in a team and adapt to a fast-paced environment.

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