Jr Assistant PA to the Chief Executive Officer (CEO)

SPCI HELM; Selangor; On-site; MYR 300,000 - 400,000; Full time

Job summary

A dynamic executive office is seeking a Junior Assistant Personal Assistant to the CEO. The successful candidate will help manage the CEO's daily activities, communications, and travel arrangements. Fresh graduates are encouraged to apply as training will be provided. This role offers valuable exposure to senior-level decision-making and corporate operations, making it an excellent opportunity for those entering the workforce.

Benefits

Opportunity to gain hands-on exposure to senior-level decision-making

Supportive environment with guidance

Dynamic and professional office atmosphere

Qualifications

• Fresh graduates are encouraged to apply; training will be provided.
• Prior experience in executive or administrative support will be an advantage.
• Willing to travel locally and occasionally overseas when required.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel schedules.
• Prepare and handle correspondence, emails, and meeting materials.
• Assist in meeting coordination including scheduling, preparing agendas, and tracking follow-ups.

Skills

Strong organisation

Time management

Communication skills

Fluent in English

Fluent in Bahasa Malaysia

Proficient in Microsoft Office

Interpersonal skills

Education

Diploma or Degree in any discipline

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Digital collaboration tools (Teams, Zoom)

Job description

Jr Assistant PA to the Chief Executive Officer (CEO)

The successful candidate will work closely with the PA to assist in managing the CEO’s daily activities, meetings, communications, travel, and expense claims, ensuring the CEO’s time and priorities are handled efficiently. This role reports to the Head of CEO Office and offers valuable exposure to senior-level coordination and business operations.

Fresh graduates are encouraged to apply, while candidates with prior experience in executive or administrative support roles will have an added advantage.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and travel schedules.
• Prepare and handle correspondence, emails, meeting materials, and documents.
• Assist in meeting coordination, including scheduling, preparing agendas, taking minutes, and tracking follow‑up actions.
• Liaise professionally with internal departments and external stakeholders.
• Organise travel logistics, including flight bookings, accommodation, and itinerary planning.
• Prepare, verify, and submit expense claims and reimbursements on behalf of the CEO.
• Maintain confidentiality in handling sensitive and high‑level information.
• Support the Head of CEO Office in executive coordination and administrative matters.
• Assist in event planning, company functions, and official visits when required.
• Perform other ad‑hoc duties as assigned.

Qualifications & Requirements

• Diploma or Degree in any discipline.
• Fresh graduates are encouraged to apply; training will be provided.
• Prior experience in executive or administrative support will be an advantage.
• Excellent command of English and Bahasa Malaysia (Mandarin proficiency is an advantage).
• Strong organisation, time management, and communication skills.
• High level of professionalism, discretion, and interpersonal maturity.
• Willing to travel locally and occasionally overseas when required.
• Able to work independently, handle multiple priorities, and meet deadlines.
• Able to work efficiently in a dynamic and fast‑paced environment, demonstrating flexibility and adaptability to changing priorities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (Teams, Zoom, etc.).

Why Join Us

• Be part of a dynamic and professional executive office supporting the CEO.
• Opportunity to gain hands‑on exposure to senior‑level decision‑making and corporate operations.
• Supportive environment with guidance from the Head of CEO Office.