IT Asset Coordinator

NCSI (Malaysia) Sdn Bhd; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology solutions provider in Johor is seeking an IT Asset Coordinator to oversee and manage the entire IT asset inventory. In this role, you will ensure accurate tracking and allocation of assets such as laptops and mobile devices while working closely with HR and IT teams. Candidates should have at least 1 year of experience in asset management, strong organizational skills, and advanced proficiency in Microsoft Excel. This role offers a competitive salary between RM 6,000 – 9,000 per month.

Qualifications

• 1+ years of hands-on experience in asset management or inventory control.
• Comfortable with Microsoft Excel including formulas, pivot tables, and VLOOKUP.
• Strong organizational skills to maintain complex tracking systems.

Responsibilities

• Manage the IT store and keep records of all IT assets.
• Ensure all asset management data is current and accurate.
• Process asset requests and coordinate asset movements.
• Create and update asset hierarchies for easy lookup.
• Liaise with HR and IT teams to record asset specifications.

Skills

Asset management experience

Advanced Microsoft Excel

Organizational skills

English communication

Systematic approach

Job description

Join our IT operations team as an IT Asset Coordinator where you'll be the guardian of our entire IT asset inventory. You’ll manage the IT store, track assets through their full lifecycle, and ensure every piece of equipment is accounted for—especially during staff movements and organizational changes.

What’s In It For You

• Competitive Salary: RM 6,000 – 9,000 per month (Max SGD 3k) based in Singapore

What You’ll Do

• Maintain Accurate Asset Inventory: Manage the IT store and keep real-time, up-to-date records of all IT assets including laptops, monitors, mobile devices, tokens, docking stations, and external drives—especially during staff onboarding, movements, and exits.
• Ensure Data Integrity: Verify that all IT service tickets, asset records, and asset management data are current, complete, and accurate to support analysis and informed decision-making.
• Coordinate Asset Allocation & Movement: Process asset requests, allocate IT assets based on approved requirements, and coordinate the collection, movement, and tracking of equipment ensuring nothing gets lost in transition.
• Build & Maintain Asset Hierarchies: Create and update consistent location and asset hierarchies for all new and existing assets, maintaining organized systems that enable quick asset lookup and reporting.
• Stakeholder Communication: Liaise with HR, department heads, and IT teams to ensure asset specifications and attributes are accurately recorded, tracked in the database, and aligned with organizational needs.

What You’ll Need

• Must-Have: 1+ years hands-on experience in asset management, inventory control, or IT store management—responsible for tracking physical IT assets, not just general admin work.
• Advanced Microsoft Excel skills: comfortable with formulas, data validation, pivot tables, and VLOOKUP.
• Strong organizational and record-keeping skills: maintain complex tracking systems and know where every asset is at any given time.
• Good English communication skills (written and verbal): coordinate with stakeholders and document asset information clearly.
• Meticulous and systematic approach: follow processes religiously and create order from chaos.

Unlock job insights

Your application will include the following questions:

• What’s your expected monthly basic salary?
• How many years’ experience do you have as an Asset Coordinator?
• How many years of asset management experience have you had?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your English language skills?