Invoicing Clerk

Tan Zhuan Plastic Industries; Johor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A manufacturing company in Johor, Malaysia, is seeking an Invoice Clerk to manage invoicing processes. Responsibilities include preparing and generating invoices, verifying billing accuracy, entering data into the accounting system, and resolving discrepancies. The ideal candidate should have experience in invoicing, attention to detail, and strong customer service skills. This role also involves monitoring payment statuses, maintaining records, and assisting with month-end closing activities.

Qualifications

• Experience in invoicing or billing processes.
• Proficient in data entry and maintaining records.
• Familiarity with financial regulations.

Responsibilities

• Prepare and generate invoices for customers.
• Review and validate invoice accuracy.
• Enter invoice data into the accounting system.
• Resolve billing discrepancies with clients.
• Monitor payment status and follow up on overdue payments.
• Maintain records of invoices and receipts.
• Generate reports on invoicing activities.
• Handle customer inquiries regarding billing issues.
• Ensure compliance with financial regulations.
• Assist with month-end closing processes.
• Implement process improvements for invoicing.

Skills

Attention to detail

Customer service skills

Knowledge of accounting software

Tools

Invoicing system

Job description

Tan Zhuan Plastic Industries – Sekudai, Johor

Invoice Generation: Prepare and generate invoices for goods or services provided by the company to its customers or clients. This involves inputting the relevant details, such as item descriptions, quantities, prices, taxes, and any other applicable charges.

Billing Verification: Review and validate the accuracy of invoices to ensure they comply with the company's pricing policies, contractual agreements, and relevant regulations.

Data Entry: Enter invoice data into the company's accounting or invoicing system accurately and promptly. This involves maintaining an organized database of invoices and related documentation.

Billing Discrepancy Resolution: Work with internal departments and external customers to resolve any discrepancies or issues related to invoices, such as incorrect billing, payment disputes, or missing information.

Payment Processing: Collaborate with the finance department to monitor payment status and follow up on overdue payments. You may also record and apply received payments to the corresponding invoices.

Record Keeping: Maintain proper records of invoices, receipts, and related financial documentation for auditing and reference purposes.

Reporting: Generate reports on invoicing activities, such as outstanding invoices, payment status, and billing trends, to assist management in making informed financial decisions.

Customer Service: Handle inquiries and requests from customers or clients regarding their invoices or billing issues in a professional and courteous manner.

Compliance: Ensure compliance with relevant financial and accounting regulations, as well as company policies, in all invoicing-related activities.

Assisting with Month-End Closing: Collaborate with the accounting team during the month-end closing process to ensure that all invoicing data is accurately reflected in the financial statements.

Continuous Improvement: Suggest and implement process improvements to enhance efficiency and accuracy in the invoicing process.

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