Inventory Control Executive

MR DIY International; Seri Kembangan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading home improvement retailer in Malaysia is seeking a professional to manage the stock take process and analyze inventory discrepancies. This role requires strong knowledge of retail operations, advanced analytical skills, and expertise in Excel and data tools. The candidate will design processes to prevent stock loss, prepare reports, and coordinate activities across departments. Candidates should have a solid background in loss prevention and inventory control to ensure operational excellence.

Qualifications

• Strong foundational understanding of retail operations and merchandising.
• Advanced ability to interpret data, identify patterns, and diagnose problems.
• Expertise in using complex Excel functions and potentially BI tools.

Responsibilities

• Manage the full cycle of the physical stock take process across all stores.
• Oversee collection and aggregation of operational data for reporting.
• Conduct analysis into inventory discrepancies to identify root causes.
• Design and implement processes to prevent stock loss and improve inventory.
• Prepare comprehensive reports including key performance indicators.
• Coordinate materials for management and operational review meetings.
• Serve as liaison between management and stores to communicate policies.
• Monitor store adherence to SOPs by reviewing checklists and reports.
• Perform audits based on objectives.
• Manage ad hoc projects effectively.

Skills

Retail Operations Knowledge

Analytical and Diagnostic Skills

Advanced MS Excel/Data Tools

Process Management & Improvement

Loss Prevention & Inventory Control Knowledge

Job description

At MR DIY International, we're more than a global home improvement brand, we're a catalyst for ambitious talent ready to grow beyond borders.

With over 5,000+ stores across 14 countries globally, we offer unmatched international exposure to those looking to build a meaningful, global career. From retail operations and merchandising to strategy, tech, and supply chain. Your work here shapes how millions of customers shop every day.

Key Responsibilities

• To plan, monitor, and manage the full cycle of the physical stock take process across all stores, ensuring procedural compliance and high accuracy.
• To oversee the collection, compilation, and aggregation of complex operational data (including sales(is any), inventory, and transfers) from all branches for accuracy assurance and executive reporting.
• To conduct deep-dive analysis into inventory discrepancies to identify root causes of stock loss (shrinkage), including administrative errors, operational gaps, and internal/external theft.
• To design, implement, and monitor new or enhanced operational processes and standard operating procedures (SOPs) specifically aimed at preventing stock loss and improving inventory control.
• To prepare comprehensive weekly, monthly, and annual reports, including key performance indicators (KPIs), trend analysis, and strategic recommendations for senior management.
• To coordinate and prepare detailed materials (including data slides and action item lists) for high-level management and operational review meetings.
• To serve as the liaison between management and stores to communicate new operational policies and assist in the development of related training materials.
• To assist in monitoring store adherence to company Standard Operating Procedures (SOPs) by reviewing submitted checklists and reports.
• To Perform audit based on the fundamental & objective of auditing.
• To ensure seamless, professional, and well-coordinated communication for all activities that involve multiple departments.
• To manage ad hoc projects effectively in alignment with the defined objectives and within the stipulated timeline.

Requirements

• Retail Operations Knowledge: A strong foundational understanding of the day-to-day functions of a retail store, including basic merchandising, inventory flow, point-of-sale (POS) systems, and front-line operational challenges.
• Analytical and Diagnostic Skills: Advanced ability to interpret data, identify patterns (e.g., loss spikes), and diagnose the specific causes of operational problems or stock loss.
• Advanced MS Excel/Data Tools: Expertise in using complex Excel functions (Pivot Tables, VLOOKUP, advanced formulas) and potentially BI tools for data modeling, variance analysis, and sophisticated reporting.
• Process Management & Improvement: Proven skill in mapping current processes, identifying inefficiencies, and designing/implementing new, scalable solutions to achieve measurable improvements.
• Loss Prevention & Inventory Control Knowledge: Deep understanding of common shrinkage drivers in retail and best practices for inventory management, control systems, and stock-take methodology.