In House - Paralegal

Inokom Corporation Sdn. Bhd.; Kulim; On-site; MYR 30,000 - 40,000; Full time

Job summary

A prominent company in Malaysia seeks a Legal Affairs assistant to support legal matters and manage document compliance. The candidate should have a diploma or degree in related fields and can be a fresh graduate. Proficiency in English and Bahasa Melayu, along with organizational skills, are essential. This role involves updating legal documents, maintaining a contract management system, and ensuring compliance with internal policies. Competitive compensation and potential growth await the right candidate.

Qualifications

• Good command of spoken and written English and Bahasa Melayu.
• Minimum 1 year of experience in contract administration or compliance support. Fresh graduates are encouraged to apply.

Responsibilities

• Assist Legal Affairs team in managing legal matters.
• Update and maintain the legal review database.
• Prepare periodic reports on contract status and compliance metrics.

Skills

Proficient in Microsoft Office

Strong attention to detail

Ability to work independently

Organizational skills

Education

Diploma or Degree in Business Administration, Management, Legal Studies, or related field

Job description

Legal Affairs

This position support and assist the Head of Legal Affairs and Corporate Communication portfolio for Inokom.

Job Description

• To assist Legal Affairs team in managing legal matters relating to Inokom Corporation Sdn Bhd ("Inokom")
• To work together with internal department to obtain commercial and technical information to populate the legal template for Inokom
• File and archive all documents in compliance with the files and subject matters
• Collate information and supporting documents for Manager and Executive review
• Populate templatized agreements with required details and verify accuracy where no changes to the contract body are needed
• Update and maintain the legal review database, including renewal reminders and contract lifecycle tracking.
• Assist in implementing and managing the contract management system.
• Filing and record-keeping of legal documents.
• Handle SAP submissions or administrative task for departmental matters.
• Maintain and update standard templates for agreements and legal form.
• Conduct legal research on applicable laws, regulations, and guidelines, summarize findings for Manager and Executive reference.
• Assist in monitoring compliance with internal policies and regulatory requirements, flag potential risks for escalation
• Prepare periodic reports on contract status, renewals, and compliance metrics.
• Liaise with internal department for document collection and coordination for execution of templatized agreements.
• Maintain a database of legal precedents, FAQs, and SOPs for quick reference.
• Act as document controller for the Legal Affairs team to ensure approved documents are registered, legible and updated.
• To assist Legal Affairs team in implementing and managing contract management system to ensure all legal documents are completed according to Sime Darby policies including execution, renewals, and validity.

Knowledge & Skill

Education / Professional Qualification

• Possess at least a Diploma or Degree in Business Administration, Management, Legal Studies, or related field.
• Good command of spoken and written English and Bahasa Melayu

Professional Experience

• Minimum 1 year of experience in contract administration, documentation, or compliance support. Fresh graduates are encouraged to apply.

Technical Skills

• Proficient in Microsoft Office (especially Excel, PowerPoint and Word)

Soft Skills

• Ability to work independently and as part of a team.
• Strong attention to detail and organizational skills.