Human Resources & Office Administrator (Architecture Firm)

SPX Architects Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A vibrant architecture firm is seeking a highly organised Human Resources & Office Administrator. This full-time role involves managing HR functions while overseeing office administration and supporting studio operations. The ideal candidate will have a degree in Human Resources or Business Administration and previous HR or office administration experience. Strong organisational skills, confidentiality, and proficiency in Microsoft Office and Google Workspace are essential for success in this creative environment.

Qualifications

• Degree or diploma in Human Resources, Business Administration, or a related field.
• Previous experience in HR and/or office administration preferred.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Manage recruitment processes including job postings and onboarding.
• Oversee daily office operations and maintain an efficient workspace.
• Act as a point of contact for staff HR inquiries.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Time-management skills

Attention to detail

Education

Degree or diploma in Human Resources, Business Administration, or related field

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a highly organised and detail‑oriented Human Resources & Office Administrator to join our vibrant architecture firm, SPX Architects Sdn. Bhd. This full‑time role will be responsible for overseeing a wide range of HR and administrative duties to support our growing team.

The Human Resources & Office Administrator will manage HR functions while overseeing office administration and supporting studio operations. This role is ideal for someone who enjoys working in a creative environment, is detail‑oriented, and can handle multiple responsibilities with discretion and professionalism.

Key Responsibilities

• Human Resources
  • Manage recruitment processes, including job postings, interview coordination, and onboarding
  • Maintain employee records, contracts, and HR documentation
  • Support payroll preparation, attendance tracking, and leave management
  • Assist with performance reviews, training coordination, and staff development initiatives
  • Ensure compliance with labor laws, company policies, and HR best practices
• Office Administration
  • Oversee daily office operations and maintain an organized, efficient workspace
  • Manage office supplies, vendors, and service providers
  • Coordinate schedules, meetings, and internal communications
  • Support project teams with administrative tasks and documentation
  • Assist with travel arrangements, events, and studio activities
• General Support
  • Act as a point of contact for staff HR and administrative inquiries
  • Support leadership with reports, correspondence, and confidential matters
  • Help foster a positive, professional, and collaborative office culture

Qualifications & Skills

• Degree or diploma in Human Resources, Business Administration, or a related field
• Previous experience in HR and/or office administration (experience in architecture, design, or professional services is a plus)
• Strong organizational and time‑management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office / Google Workspace
• High level of confidentiality, professionalism, and attention to detail
• Ability to work independently and manage multiple priorities

Apply now to become our next Human Resources & Office Administrator.