Human Resources Executive and PA to CEO

Mccorry (Malaysia) Sdn Bhd; West Coast Division; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable multinational company in Kota Kinabalu, Sabah is seeking a Human Resources Executive to support daily HR operations and act as a personal assistant to the CEO. Responsibilities include managing employee databases, coordinating meetings, and ensuring compliance with employment laws. The ideal candidate has a strong background in HR management, excellent organizational and communication skills, and previous experience in payroll. This role contributes significantly to employee morale and company culture.

Qualifications

• Minimum 3 years of experience in Human Resources.
• Experience in payroll and compliance with employment laws.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the HR department.
• Coordinate schedules and travel arrangements for the CEO.
• Manage employee database and recruitment activities.

Skills

Human Resources Management

Communication Skills

Organizational Skills

Coordination

Education

Relevant Degree or Certification in Human Resources

Job description

The Human Resources Executive role is to provide support on the day‑to‑day office administrative tasks to ensure the smooth operation of the Human Resources Department and also to assume the role as a personal assistant to the CEO by providing administrative, coordination and organizational support.

General Responsibilities: Human Resources

Update daily attendance and leave application for employees of the whole Group.

Attend to all incoming calls and walk in guests.

Ensure the visitor logbook is signed and recorded accordingly.

Arrange and coordinate the incoming and outgoing documentation via courier.

Prepare meeting rooms when necessary.

Monitor office supplies inventory and equipment maintenance schedule.

Seek a quotation for Administration related items or services.

Arrange accommodation for outstation employees or as when necessary.

Prepare monthly timecard record of employees.

Prepare and calculate part time wages.

Prepare or draft letters or memo.

Prepare payroll salary payment for overseas employees.

Involve in preparing and creating HR Policy & Procedures as and when required.

To make ready all require document list for the onboarding program of new employees.

Participate and work closely with the Human Resources Manager in conducting orientation programs, training and other presentations.

Maintain and update the employee database and information at the HRIS.

Supervise office cleaner to ensure general cleanliness of the office area.

Tidy and maintain the reception area – including the office plants and aquarium. Decorate when necessary.

Handle employee’s work pass renewal/application/cancellation.

Assist in recruitment activities – sort, filter, and call candidates.

Ensure the company’s compliance with local, state and federal employment laws and regulations.

Carry out necessary administrative duties including but not limited to ensuring office cleanliness, premise maintenance, renewal of office licenses, purchase of office supplies.

Purchase and renew insurance for all offices and employees. (Mexico, USA, China and Malaysia) – exclude Product liability, credit and marine insurance.

Work closely with the Human Resources Manager on various implementation of HR initiatives to boost overall employees’ morale and improve internal company culture.

Maintain internal controlled documents and forms for the company.

In charge of the occupational safety and health of the employees including the compliance of safety and health SOP and workplace safety regulations.

Maintain and establish good communication with stakeholders and be the bridge to close gaps.

Constantly updating the Employee handbook to ensure completion and compliance to labor law.

New Customer/Supplier/BP master data to be created in the designated accounting system (for all dept except for Bus will be handled by their respective Finance personnel.

Raise payment request for all administration related expenses.

Handle confidential matters with discretion.

To carry out any duties assigned by the management from time to time.

Personal Assistant to the CEO

Administer daily schedules, appointments and travel arrangements of the Chief Executive Officer.

Answer phone calls, emails, and correspondence on behalf of the Chief Executive Officer.

Coordinate meetings, conferences, and events, including logistics and minutes taking that involves the Chief Executive Officer.

Be the primary contact point for the Chief Executive Officer.

Monitor deadlines, follow up on pending matters, and ensure timely completion of tasks by the Chief Executive Officer.

Assist with personal tasks, such as errands, reservations, and household arrangements, as and when required.

To carry out any duties assigned by the management from time to time.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have in Human Resources (HR)?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources Executive?
• How many years' experience do you have in industrial relations & employment law?
• How many years of payroll experience do you have?

Kota Kinabalu, Sabah, MY

22d ago