Human Resources Executive

Lemon Sky Studios; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A creative studio in Shah Alam seeks a dedicated HR Administrator to manage HR operations, including employee records, payroll processing, and compliance with Malaysian labour laws. The ideal candidate will have a Diploma or Bachelor’s degree in HR and 1-2 years of experience. Strong organizational and communication skills are essential to support employee relations and engagement initiatives. This role offers the opportunity to make a significant impact within a vibrant team.

Qualifications

• Minimum 1–2 years of relevant HR or administrative experience.
• Sound knowledge of Malaysian labour laws and statutory requirements.
• Ability to handle confidential information with professionalism.

Responsibilities

• Manage and maintain accurate employee records and HR databases.
• Coordinate monthly payroll processing and handle compliance matters.
• Manage the preparation and renewal of Employment Passes for expatriates.
• Serve as the first point of contact for HR-related enquiries from employees.

Skills

Organizational skills

Communication skills

Interpersonal skills

Knowledge of Malaysian labour laws

Proficiency in MS Office

Education

Diploma or Bachelor’s Degree in Human Resources or related field

Tools

HR systems

Job description

Key Responsibilities

HR Administration & Operations

• Manage and maintain accurate employee records, HR databases, and personnel files.
• Handle employee lifecycle matters including confirmations, resignations, transfers, and related documentation.
• Monitor and administer employee attendance, leave records, and probation status.
• Prepare, review, and issue HR-related letters (e.g. confirmation, warning, memo, etc.).
• Ensure HR operations and practices comply with company policies and applicable labour regulations.

Payroll & Benefits Administration

• Coordinate and support monthly payroll processing, including attendance and leave verification.
• Handle statutory submissions and compliance matters (EPF, SOCSO, EIS, PCB).
• Administer employee benefits, claims, and insurance matters, including liaison with vendors and insurers.

Employment Pass & Work Permit Management

• Manage the preparation, submission, and renewal of Employment Passes (EP) and other work permits for expatriates.
• Track pass expiry dates and proactively coordinate renewal applications with relevant authorities and agents.
• Maintain complete and accurate records for all expatriate employment passes and permits.
• Ensure full compliance with Malaysian immigration laws and regulatory requirements.

Employee Relations & Engagement

• Serve as the first point of contact for HR-related enquiries from employees and managers.
• Support employee engagement initiatives, company events, and internal HR programs.
• Assist in handling employee relations matters and related documentation when required.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or related field.
• Minimum 1–2 years of relevant HR or administrative experience.
• Sound knowledge of Malaysian labour laws and statutory requirements.
• Knowledge of Employment Pass/work permit processes is a plus.
• Good organizational, communication, and interpersonal skills.
• Ability to handle confidential information with professionalism.
• Proficient in MS Office (Word, Excel, PowerPoint) and HR systems.