Human Resources Executive

Pembinaan Teguh Maju; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading construction firm in Malaysia is seeking an Executive Human Resources Executive Payroll to manage the complete payroll and employee claims processes. The role requires strong knowledge of payroll systems and statutory compliance, requiring a minimum of 2-3 years of experience. The Executive will work closely with HR and Finance teams, resolving payroll-related queries and supporting audits. This position offers a dynamic work environment and the chance to contribute significantly to HR operations.

Qualifications

• Minimum 2-3 years of hands-on payroll processing experience.
• Experience ensuring accurate and timely monthly payroll for all employees.
• Knowledge of wage laws, tax regulations, overtime rules, and statutory deductions.

Responsibilities

• Manage complete payroll and employee claims processes for accuracy and compliance.
• Serve as liaison between HR, Finance, and employees to resolve payroll issues.
• Support audits and reporting activities related to payroll and claims.

Skills

Payroll Processing

Claims Management

HRIS / Payroll Systems

Statutory Compliance

Data Management

Reporting & Analysis

Attention to Detail

Numerical Proficiency

Issue Resolution

Employee Support

Cross-Department Coordination

Professional Communication

Time Management

Documentation

Process Compliance

Confidentiality & Integrity

Reliability & Accountability

Excel Proficiency

System Adaptability

Digital Workflow Tools

Education

Bachelor’s degree in Human Resources, Business Administration, Psychology, or related fields

Tools

Infotech

SAP

Oracle

ADP

Workday

Job description

The Executive Human Resources Executive Payroll is responsible for managing the complete payroll and employee claims processes to ensure accuracy, timeliness, and compliance with statutory and organizational requirements also this role oversees end-to-end payroll cycle, maintains up-to-date employee compensation data, verifies claims and allowances, and ensures proper documentation and approvals. The Executive serves as a key liaison between HR, Finance, and employees, resolving payroll and claims-related queries, identifying discrepancies, and supporting audits and reporting activities.

B. JOB SKILLS AND COMPETENCIES

Technical Skills

• Payroll Processing: Strong knowledge of end-to-end payroll cycles, salary computation, overtime calculation, and payroll reconciliation.
• Claims Management: Ability to verify, process, and validate employee claims, allowances, and reimbursements according to company policies.
• HRIS / Payroll Systems: Proficiency in HRIS, payroll software, and time-attendance systems (e.g Infotech, SAP, Oracle, SQL-based systems, or other payroll platforms).
• Statutory Compliance: Strong understanding of local employment laws and statutory requirements (EPF, SOCSO, EIS, tax deductions, regulations, etc.)
• Data Management: Accurate data entry, record-keeping, and ability to maintain confidential employee information.
• Reporting & Analysis: Ability to generate payroll reports, claims tracking reports, and support audits with accurate documentation.

Analytical & Problem-Solving Skills

• Attention to Detail: High accuracy in calculations and reviewing payroll- and claims-related documents.
• Numerical Proficiency: Strong quantitative skills to handle salary data, allowances, deductions, and reconciliations.
• Issue Resolution: Ability to investigate discrepancies, identify root causes, and ensure timely resolution.

Communication & Interpersonal Skills

• Employee Support: Ability to handle employee queries professionally and provide clear explanations of payroll and claims matters.
• Cross-Department Coordination: Strong collaboration skills when working with HR, Finance, Admin, Operations, and external agencies.
• Professional Communication: Clear written and verbal communication for reports, memos, and updates.

Organizational & Administrative Skill

• Time Management: Capability to manage strict payroll deadlines and handle multiple tasks simultaneously.
• Documentation: Strong ability to maintain accurate and up-to-date payroll, claims, and HR records.
• Process Compliance: Ensures adherence to SOPs and internal controls for payroll and claims processing.
• Confidentiality & Integrity: Maintains strict confidentiality of employee and salary information.
• Reliability & Accountability: Takes responsibility for accuracy and timely completion of work.
• Proactive Attitude: Anticipates issues and ensures smooth payroll operations.
• Teamwork: Works effectively with team members and contributes to HR department goals.
• Excel Proficiency: Strong skills in Excel functions (VLOOKUP, Pivot Tables, formulas, data analysis).
• System Adaptability: Ability to learn and adapt to new payroll and HR systems quickly.
• Digital Workflow Tools: Experience with electronic claims systems, HR portals, or document management platforms.

C. EDUCATION AND EXPERIENCE

Education Requirements

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or related fields.

Experiences

• Minimum 2-3 years of hands-on payroll processing experience.
• Strong knowledge of payroll systems (e.g., Infotech, SAP, Oracle, ADP, Workday).
• Experience ensuring accurate and timely monthly payroll for all employees.
• Knowledge of wage laws, tax regulations, overtime rules, and statutory deductions.
• Ability to audit payroll reports and resolve discrepancies.
• Experience managing employee reimbursement claims, medical claims, insurance claims, or benefit-related claims.
• Ability to verify documentation, process approvals, and maintain compliance with company policies.
• Familiarity with health insurance, or other statutory benefit claim processes.
• Skills in resolving employee issues related to claims accurately and professionally.

HR Operations

• Experience handling employee records, onboarding, offboarding, attendance, and leave management.
• Strong understanding of HR policies, statutory compliance, and labor regulations.
• Ability to support audits and maintain proper documentation

Communication & Coordination

• Strong communication skills for coordinating between employees, finance teams, and management.
• Experience responding to employee queries related to payroll and claims.

Problem-Solving & Accuracy

• High attention to detail and ability to identify and correct errors quickly.
• Ability to handle confidential information with integrity and discretion.