Human Resources Assistant

Ovol Malaysia Sdn. Bhd.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR services provider in Selangor is seeking a full-time Human Resources Assistant to support daily HR operations. Responsibilities include administrative support, recruitment assistance, maintenance of employee records, payroll processing, and coordination of employee engagement activities. The ideal candidate should hold a Diploma in Human Resources or related field, have strong organizational and communication skills, and be proficient in Microsoft Office. Fluency in English and Bahasa Malaysia is required.

Qualifications

• Must have completed at least a Diploma in Human Resources, Business Administration, or a related field.
• Strong organisational and administrative skills with attention to detail.
• High level of integrity with ability to handle sensitive and confidential information.

Responsibilities

• Provide administrative support for day-to-day HR operations.
• Assist in the recruitment process including posting ads and coordinating interviews.
• Maintain and update employee records ensuring accuracy and confidentiality.
• Assist in payroll processing, including overtime and leave records.
• Coordinate employee engagement activities and company events.

Skills

Organisational skills

Communication skills

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

HR systems experience

Fluent in English

Fluent in Bahasa Malaysia

Education

Diploma in Human Resources, Business Administration, or a related field

Job description

Ovol Malaysia Sdn. Bhd. – Sunway, Selangor

OVOL Malaysia is the leading independent paper, packaging, digital, and wide format solutions provider in Malaysia with branches across Peninsula Malaysia and East Malaysia, supporting businesses nationwide with a comprehensive selection of products and services. Our Mission is to carve a better future for society and the environment.

We are looking to hire a full time Human Resources Assistant to be based at our Head Office in Bandar Sunway, Selangor.

Job Description

Provide administrative support for day-to-day HR operations.

Assist in the recruitment process by posting job advertisements, screening resumes, coordinating interviews, and communicating with candidates.

Assist in employee onboarding and offboarding processes, including preparation of offer letters, employment contracts, and orientation arrangements.

Assist in maintaining and updating employee records, ensuring accuracy, confidentiality, and proper filing.

Assist in compiling HR documents for new employee onboarding and statutory registrations.

Assist in compiling HR data for payroll processing, including overtime, attendance, and leave records.

Assist in employee benefits administration, including group insurance enrolment, updating staff movements, compiling claims documentation, following up on claim progress, and maintaining accurate records.

Assist in coordinating employee engagement activities, training sessions, and company events.

Assist in handling employee disciplinary matters, including preparing basic documentation for disciplinary actions.

Assist in other ad hoc tasks as required by the company from time to time.

Job Requirements

Candidate must have completed at least a Diploma in Human Resources, Business Administration, or a related field.

Strong organisational and administrative skills with attention to detail.

High level of integrity with the ability to handle sensitive and confidential information professionally.

Good communication and interpersonal skills. Able to work both independently and as part of a team.

Proficient in Microsoft Office and experienced with HR systems.

Proficient in English and Bahasa Malaysia, both written and spoken. If able to converse in Mandarin or Cantonese will be an added advantage.