Human Resources Assistant

M TELECOMMUNICATIONS SDN BHD; Rawang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A telecommunications company based in Rawang is seeking a dedicated HR Assistant. In this role, you will handle payroll, recruitment, employee management, and ensure compliance with local labour laws. The ideal candidate will have a diploma or degree in HR management, with 1-2 years of HR experience and a solid understanding of payroll processes. This position requires strong communication skills and the ability to work effectively with staff. You will be part of a supportive team aiming to streamline human resources operations.

Qualifications

• At least 1-2 years of experience in a dedicated Human Resources role.
• Minimum 1 year of hands-on payroll experience.
• Familiarity with local Employment Laws and statutory requirements.

Responsibilities

• Support day-to-day HR operations including payroll and recruitment.
• Conduct HR induction sessions for new joiners.
• Assist with exit interviews and clearance for resigning staff.

Skills

Interpersonal skills

Communication skills

Payroll processing

Employment law knowledge

Education

Diploma or Bachelor’s Degree in Human Resources Management

Job description

About The Role

We are seeking a dedicated HR Assistant to support the day-to-day operations of our Human Resources department. In this role, you will focus strictly on HR functional tasks such as payroll, recruitment, employee lifecycle management, training coordination, and data compliance.

What You Will Do

Recruitment & Talent Acquisition

• Sourcing: Post job vacancies on job portals (e.g., LinkedIn, JobStreet, MyFutureJob) and screen incoming resumes for positions.
• Coordination: Schedule interviews between candidates and HOD.
• Background Checks: Conduct reference checks and verify certifications/qualifications.

HR Operations & Data Management

• Employee Records: Create and maintain up-to-date personnel files (digital and physical), ensuring all employment contracts and personal details are accurate.
• HRIS/Database: Update the employee database with new hires, terminations, and changes in job classifications or salary.
• Correspondence: Draft standard HR letters (Offer Letters, Confirmation Letters, Memos) as directed.

Onboarding & Offboarding

• Induction: Conduct HR induction sessions for new joiners, explaining company policies, benefits, and safety regulations.
• Probation Tracking: Monitor probation due dates and remind HOD to complete performance reviews.
• Exit Process: Assist with exit interviews and clearance forms for resigning staff.

Training & Compliance

• Certification Tracking: Maintain a registry of valid licenses and safety passes (e.g., OGSP, CIDB, Professional Engineer renewals) and alert staff before they expire.
• Training Coordination: Register employees for external technical training and file training grant applications (if applicable).

Payroll, Compensation & Benefits Support

• Payroll Management : Assisting in payroll, ensuring accuracy and compliance with Malaysian labour regulations, including handling allowances, claims, and statutory submissions.
• Leave Management: Monitor and track annual leave and medical leave utilization.
• Claims: Verify and process employee medical and mileage claims before submission to accounts.
• Insurance: Assist with employee hospitalization and surgical insurance enrollments and deletions.

What You Should Have

• Diploma or Bachelor’s Degree in Human Resources Management, Business Administration, or a related field.
• At least 1-2 years of experience in a dedicated Human Resources role.
• Minimum 1 year of hands‑on payroll experience.
• Familiar with local Employment Laws and statutory requirements (e.g. EPF, SOCSO, PCB).
• Strong interpersonal and communication skills, with the ability to work effectively with technical staff.
• Willing and able to be based in Rawang.