Human Resource Executive

Soru Station; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A Malaysian company is seeking an HR professional responsible for strategic HR planning, recruitment, compliance with labor laws, performance management, and employee relations. The ideal candidate will have a Bachelor's degree in Human Resource Management and 1-3 years of HR experience. Key skills include strong communication and problem-solving abilities. This role involves supervising HR team members and overseeing training programs, ensuring smooth HR operations within the organization.

Qualifications

• At least 1–3 years of working experience in HR operations or a similar role.
• Good understanding of Malaysian labor laws and HR policies.
• Malaysian Citizen required.

Responsibilities

• Plan manpower requirements based on business growth.
• Manage the full recruitment cycle.
• Draft and review HR policies to ensure compliance.
• Coordinate the performance appraisal process.
• Handle employee grievances and resolve conflicts.
• Identify training needs and conduct onboarding.
• Verify and submit payroll inputs.
• Supervise junior HR team members.
• Support HR digitization and engagement activities.

Skills

Strong communication

Interpersonal skills

Problem-solving

Organizational skills

Education

Bachelor’s degree in Human Resource Management or related field

Tools

MS Office

HR systems (e.g., payroll software, AppSheet, HRIS)

Job description

Responsibilities

1. Strategic HR Planning & Advisory
   • Plan short- and long-term manpower requirements based on business growth and staff movement.
   • Provide HR-related advice to management on organizational structure, workforce optimization, and succession planning.
2. Recruitment & Talent Acquisition
   • Manage the full recruitment cycle including job posting, candidate screening, interviews, and offer issuance.
   • Build and maintain a talent pipeline for key positions, ensuring readiness for urgent or high-turnover roles.
3. HR Policy, SOP & Compliance
   • Draft, review, and update HR policies and SOPs to ensure compliance, clarity, and alignment with company direction.
   • Ensure adherence to Malaysian labor laws and statutory requirements (EPF, SOCSO, EIS, LHDN) in all HR practices.
4. Performance Management
   • Coordinate the performance appraisal process including documentation, reminders, and result compilation.
   • Analyze performance data to identify development needs, reward opportunities, and performance gaps.
5. Employee Relations & Disciplinary
   • Handle employee grievances and resolve conflicts in a professional, timely, and fair manner.
   • Manage disciplinary processes including issuance of warning letters, suspension notices, and domestic inquiry support.
6. Training & Development
   • Identify training needs in collaboration with department heads and propose relevant internal or external training programs.
   • Conduct onboarding and induction programs for new hires to ensure smooth integration into the company.
7. Compensation & Benefits Oversight
   • Verify and submit payroll inputs such as attendance, overtime, and allowances to the Finance Department.
   • Administer employee benefits including leave, insurance, medical claims, and meal voucher programs.
8. Leadership & Supervision
   • Supervise junior HR team members and interns, providing guidance on daily tasks and HR processes.
   • Coordinate with other departments to support cross-functional HR activities and resolve operational issues.
9. Special Projects & Company Initiatives
   • Support HR digitization efforts including systems like AppSheet for attendance, appraisals, and voucher tracking.
   • Participate in organizing employee engagement activities such as company events, competitions, and recognition programs.

Requirements

• Education – Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• Experience – At least 1–3 years of working experience in HR operations or similar role.
• Knowledge – Good understanding of Malaysian labor laws, HR policies, and statutory requirements (EPF, SOCSO, EIS).
• Skills – Strong communication, interpersonal, problem-solving, and organizational skills.
• Technical – Proficiency in MS Office and HR systems (e.g., payroll software, AppSheet, HRIS).
• Citizenship – Malaysian Citizen.