Human Resource Executive

Sinergia Talents; Johor Bahru; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading recruitment firm in Johor Bahru, Malaysia, is looking for a skilled HR Generalist. The role involves managing the entire recruitment lifecycle, ensuring compliance with local labor laws, and promoting a positive workplace culture. Candidates should have at least 3 years of HR experience, a Bachelor's degree in a relevant field, and proficiency in Mandarin. Additional experience with HRIS systems is a plus. This position offers a unique opportunity to contribute to a thriving workforce in a collaborative environment.

Qualifications

• At least 3 years of experience in HR Generalist is preferred.
• Strong understanding of statutory requirements.
• Ability to communicate effectively with Mandarin-speaking stakeholders.

Responsibilities

• Manage the end-to-end recruitment process.
• Conduct regular training needs assessments.
• Cultivate a positive workplace culture.
• Ensure compliance with Malaysian labor laws.

Skills

HR Generalist experience

Strong knowledge of Malaysian Employment Act

Proficiency in Mandarin

Education

Bachelor's Degree in Human Resource Management

Tools

HRIS System (e.g., Info-Tech)

Job description

In this operational role, you will manage the end-to-end recruitment lifecycle, from crafting compelling job postings and sourcing high-quality candidates to conducting interviews and extending offers. You will also play a key role in fostering a positive and inclusive workplace culture, ensuring compliance with Malaysian labor laws, and delivering a smooth onboarding experience to build a thriving workforce.

Job Responsibilities

Talent Acquisition

• Manage the end-to-end recruitment process, including creating job postings, sourcing candidates, screening applications, conducting interviews, negotiating salaries, and extending offers.
• Propose, organise and participate in career fairs, university recruitment events and industry networking opportunities.
• Execute onboarding processes to ensure a seamless integration for new employees.
• Manage all matters relating to work passes, including applications and renewals, ensuring compliance with relevant regulations.

Performance & Development

• Conduct regular training needs assessments to identify training and development needs across different departments or teams.
• Work closely with department heads and managers to understand skill gaps and areas for improvement.
• Facilitate training sessions, both in-person and online for employees at all levels.
• Maintain accurate training records and ensure timely renewals if required.

Employee Relations & Engagement

• Cultivate a positive workplace culture and resolve employee grievances professionally.
• Propose and organise engaging employee activities and team-building initiatives.

Compliance & Policy

• Maintain HR policies to align with Malaysian labour laws and company standards.
• Review and recommend changes to HR policies when required.

HR Administration

• Ensure employee records and HR data are updated in HRIS system and saved correctly.
• Timely submission of weekly and monthly reports.
• Prepare and manage HR documents (employment letter) such as letter of appointment, confirmation, promotion, salary adjustment etc.
• Perform exit interview and clearance for leavers, ensuring letters and information updated in the digital employee personal file and HRIS system.
• Assist other ad-hoc duties as assigned.

Job Requirements & Qualifications

• At least 3 years of experience in HR Generalist is preferred.
• Bachelors Degree in Human Resource Management, Business Administration, or a related field is advantageous.
• Strong knowledge of the Malaysian Employment Act and statutory requirements.
• Experience in HRIS System (eg. Info-Tech) is a bonus.
• Proficiency in Mandarin is required to communicate effectively with Mandarin-speaking stakeholders.