Human Resource & Admin Executive

DYNAMOVA BUILDER; Gelang Patah; On-site; MYR 40,000 - 60,000; Full time

Job summary

A construction firm in Gelang Patah is looking for an HR & Administration professional to handle various HR functions including recruitment, payroll processing, and compliance with statutory submissions. The ideal candidate should have proven experience in HR administration, be well-versed in payroll systems, and possess strong organizational skills for planning company events. This role ensures smooth HR operations and the welfare of employees in a positive working environment.

Qualifications

• Proven experience in HR and Administration functions.
• Strong knowledge of payroll processing and submission regulations.
• Ability to handle recruitment processes effectively.

Responsibilities

• Handle full-spectrum HR and Admin functions.
• Manage recruitment processes from job posting to hiring.
• Perform monthly payroll and statutory submissions.

Skills

HR administration

Recruitment

Payroll processing

Compliance

Event planning

Tools

PayAdvisor

Job description

HR & Administration Responsibilities

• Responsible for handling a full-spectrum of HR & Admin functions.
• Prepare all HR documents, such as Employment Contracts, Onboarding Schedules, Probation Evaluation, Confirmation Letters, etc.
• Handle end-to-end work passes related issues such as application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOHR, visa application etc.
• Administer relevant documents pertaining to employees’ employment, resignation, termination, confirmation, contract renewal, appraisal and etc.
• Handles whole process of final settlement & exit-clearance of Indirect staffs.
• Handle MOHR surveys and government subsidies which include foreign worker levy waiver application and grant applications.
• Prepare and submit government bodies and statutory board related surveys.
• Developing and ensuring compliance with organization policies and procedures
• Involves in grievance and disciplinary issues
• Coordination of various courses/training programmers for employees, submission of training applications, grant applications and follow-up on outcome of applications.
• Registration of Training Course for the Employees
• Maintain & update the Employees’ Training Record.
• Ensure appraisal is sent out on a timely manner (May & November)
• Ensure results of appraisal are updated

Recruitment

• Handle company’s recruitment, interview arrangement, selection, and hiring processes.
• Working closely with recruiters.
• Responsible in full recruitment process including job posting.

Payroll & Submission

• Perform monthly payroll processes using PayAdvisor.
• Perform monthly payroll processes EPF, SOSCO Submission, and update e-leave record.
• Responsible for statutory payment submission and claims - EPF, SOCSO, Insurance, claims, Government-Paid maternity, Paternity and childcare Leave, etc.
• Submission of Monthly Payroll breakdown report to Accounts Department (HQ).

Administration

• Ensure all employees adhered to office rule and regulation to making a safety and healthy working environment.
• Ensure office cleaner carry out his duty on time and completeness.
• Plan, coordinate and execute various company events, annual dinner, team building and any other events.
• Ensure application of work permit are processed on time.
• Constant following up on outstanding matters.
• Submission and renewal of licensing.
• Preparation of grant proposal and submission.