Human Resource and Account Executive

ERS Manufacturing; Gelang Patah; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Gelang Patah, Malaysia is seeking a skilled individual for a role focused on payroll management and HR processes. The candidate will manage payroll, ensure compliance with local labor laws, and support recruitment and employee relations. A diploma or degree in Accounting, Finance, or Human Resource Management is required, alongside proficiency in accounting software and excellent communication skills. This role offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Diploma or Bachelor's Degree in relevant field.
• Proficiency in accounting software and HRIS.
• Strong understanding of labor laws and regulations.

Responsibilities

• Process monthly payroll and ensure statutory deductions.
• Support recruitment lifecycle and onboarding of new hires.
• Maintain employee records and ensure HR compliance.
• Prepare annual EA forms and handle employee relations.
• Manage daily accounting operations and financial reporting.

Skills

Accounting software proficiency

Advanced Microsoft Excel skills

Attention to detail

Effective communication skills

Problem-solving abilities

Organizational skills

Education

Diploma or Bachelor’s Degree in Accounting, Finance, or Human Resource Management

Tools

SQL

Xero

QuickBooks

AutoCount

Job description

Payroll Management

Process monthly payroll including salaries, allowances, overtime, and reimbursements, ensuring accurate statutory deductions (EPF, SOCSO, EIS, PCB or other applicable tax withholdings).

Recruitment & Onboarding

Support the full recruitment lifecycle including job postings, candidate screening, interview coordination, preparation of offer and employment letters, and onboarding/orientation of new hires.

Employee Records & Administration

Maintain accurate and up-to-date employee records, including personal data, employment contracts, attendance, leave, and disciplinary documentation.

HR Compliance & Reporting

Ensure HR operations comply with local labour laws, statutory requirements, and internal company policies. Support HR audits, documentation, and periodic reporting.

EA Form Preparation & Submission

Prepare and issue employees’ annual EA forms accurately and timely, ensuring consistency with payroll records, statutory deductions, and compliance with income tax requirements.

Employee Relations & Welfare

Handle employee relations matters including grievances, disciplinary cases, and staff welfare initiatives to promote a positive and compliant workplace culture.

Process Improvement

Continuously review and enhance HR and administrative workflows to improve efficiency, accuracy, and alignment with business needs.

Accounts & Finance Functions

Full Set of Accounts

Handle daily accounting operations including General Ledger (GL), Accounts Payable (AP), and Accounts Receivable (AR).

Invoicing & Payments

Manage invoicing processes including e-Invoicing, follow up on collections, and process supplier/vendor payments.

Financial Reporting & Control

Assist in preparing monthly management accounts, including journal entries, accruals, ledger updates, cash flow statements, bank reconciliations, notes to accounts and financial forecasting.
Maintain fixed asset registers and ensure compliance with company policies and local financial regulations.

Customs, LMW & Compliance Support

Liaise with bankers and relevant government authorities, Support Bank Guarantee (BG), levy, customs matters, and LMW compliance. Monitor scrap documentation, stock adjustments, and scrap collection records.

Tax & Audit Coordination

Support tax computation and filing, prepare audit schedules, and liaise with external auditors, tax agents, and relevant authorities.

Petty Cash & Reimbursements

Manage office petty cash, staff claims and ensure proper reconciliation and documentation.

Stock Take & Inventory

Coordinate and support stock take exercises, reconciliation, and preparation of inventory valuation reports.

Audit and Internal Control Coverage

• Physical Existence: Attendance at physical inventory counts to ensure items exist and are properly valued.
• Ownership: Ensuring the inventory belongs to the company, especially for goods in transit or held by third parties.
• Condition: Evaluating for potential obsolescence or damage.

Hire Purchase, Insurance & Property Expenses

Monitor and manage renewals for hire purchase agreements and insurance policies. Handle property-related expenses including Quit Rent and Assessment Tax.

Regional Support

• Provide support to finance for other regions as required.
• Coordinate with regional teams and external service providers.

Key Skills and Qualifications

Education

Diploma or Bachelor’s Degree in Accounting, Finance, Human Resource Management, or a related field.

Technical Skills

Proficiency in accounting software (e.g. SQL, Xero, QuickBooks, AutoCount) and HR Information Systems (HRIS). Advanced Microsoft Excel skills.

Soft Skills

High level of integrity, confidentiality, and ethical conduct. Strong attention to detail with excellent problem‑solving abilities. Effective communication and interpersonal skills. Good organizational and time‑management skills, with the ability to manage multiple tasks efficiently. Ability to work independently as well as collaboratively within a team environment.

Regulatory Knowledge

Strong understanding of local labor laws, employment regulations, and statutory reporting requirements.