HRIS Specialist, Ikano Retail

IKEA; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading home furnishings retailer is looking for a fresh graduate or an individual with up to 2 years of HR-related experience to assist with HRIS implementation, troubleshooting, and enhancement projects. The role involves developing HR system documentation, designing Power BI dashboards, and supporting training initiatives to improve user experience. Strong communication skills and a passion for continuous improvement are essential. This is a great opportunity to start a career in HR within an innovative company.

Qualifications

• Recent graduates or those with 1-2 years of HR-related experience.
• Proficient in HR processes and reporting.
• Strong desire for continuous improvement.
• Excellent communication and interpersonal skills.
• Innovative and willing to challenge conventional thinking.

Responsibilities

• Advise and maintain HRIS systems, troubleshoot issues.
• Develop HR system user guides and training materials.
• Design and maintain Power BI dashboards.
• Participate effectively in HR projects.
• Update and maintain the organisation chart.
• Keep HR content on Co-worker Hub accurate.

Skills

HR processes

Dashboard analytics

Communication skills

Interpersonal skills

Education

Fresh graduates or 1-2 years of HR experience

Tools

Power BI

Job description

Company Description

The IKEA vision is to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them. We operate in Singapore, Malaysia, Thailand and Philippines – and have an ambitious expansion plan to bring a little bit of Sweden to new markets in the region. We are part of the Ikano Group of companies and the only IKEA franchisee owned by the Kamprad family that founded IKEA.

We also develop, own and operate Shopping Centres that are anchored by IKEA and create walkable communities by including residential, office and other types of real estate in our development plans.

We work towards making sustainability a natural part of our everyday work. We are active in our communities, driving and supporting social initiatives that benefit children, women and the environment.

Job Description

About the job

This role assists with system implementation, troubleshooting, reporting, and training to optimise HR solutions and improve user experience across the organisation.

Your assignment

• Advise and maintain HRIS systems by identifying issues, troubleshooting errors, and providing solutions to problems escalated by users.
• Develop and maintain HR system user guides, SOPs, training materials and conducting HR systems related trainings.
• Design and maintain Power BI dashboards and reports to provide actionable insights into workforce trends, turnover, and other key HR metrics.
• Participate in assigned HR projects effectively & efficiently and support the implementation, enhancement of HRIS modules, platforms, and configurations.
• Support the updating and maintenance of the Ikano Retail organisation chart to accurately reflect structural changes.
• Assist in keeping HR content on Ikano One’s Co-worker Hub accurate and accessible.

Qualifications

Your profile

• You are a fresh graduates or have 1-2 years of HR related experience.
• You are proficient in HR relates processes, practices, reporting and dashboard analytics.
• You have a strong desire for continuous improvement and enjoy working in an ever-changing, vibrant and multi-dimensional environment.
• You have excellent communication and interpersonal skill - someone who is ever ready to engage, listen and the ability to influence.
• You are innovative and willing to challenge common ways of thinking while applying relevant HR solutions to business needs.

Please apply by 30 November 2025