HR & Operations Coordinator

Agensi Pekerjaan Penta Consultancy Sdn. Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading consulting agency in Kuala Lumpur is looking for a qualified HR & Operations Coordinator. This role involves managing recruitment processes, enhancing employee experience, and overseeing daily office operations. Ideal candidates will have at least 3 years of HR experience, a degree in Human Resources, and proficiency in Microsoft Office. The agency values a people-first approach, aiming to foster a positive workplace environment. Fluency in Bahasa Malaysia, English, and Mandarin is essential.

Qualifications

• At least 3 years of experience in an HR or People Operations role, focusing on recruitment and administration.
• Excellent organizational and multitasking abilities with attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the full-cycle recruitment process and ensure a positive candidate experience.
• Design and deliver onboarding programs for new hires.
• Oversee daily office operations and maintain inventory of supplies.

Skills

Strong communication and interpersonal skills

High proficiency in Microsoft Office applications

Fluency in Bahasa Malaysia, English, and Mandarin

Education

Bachelors degree in Human Resources or Business Administration

Tools

HRIS

Job description

About the job HR & Operations Coordinator

Job Responsibilities:

A) Talent Acquisition & People Operations

• Recruitment: Manage the full-cycle recruitment process, from writing compelling job descriptions to screening resumes and scheduling interviews. You'll ensure every candidate has a professional and positive experience.
• Onboarding & Offboarding: Design and deliver a seamless onboarding program for new hires, handling all documentation and providing an excellent introduction to our company. Coordinate offboarding processes with professionalism and care.
• HR Administration: Maintain accurate employee records in our HRIS and manage HR documentation, including employment contracts, leave applications, and performance reviews.

B) Employee Experience & Culture

• Employee Relations: Act as a trusted resource for employees, addressing inquiries and concerns with empathy and discretion.
• Engagement: Champion our company culture by planning and executing employee engagement activities, events, and celebrations.
• Compliance: Ensure we are fully compliant with all labor laws and regulations in Malaysia, staying up-to-date on any changes.

C) Office & Facilities Management

• Daily Operations: Oversee daily office operations, including managing inventory of supplies, liaising with vendors for maintenance and repairs, and ensuring the office is a clean, organized, and productive environment.
• Administrative Support: Manage incoming and outgoing correspondence and assist with scheduling meetings and appointments.

Job Requirements:

• Bachelors degree in Human Resources, Business Administration, or a related field.
• At least 3 years of experience in an HR or People Operations role, with a strong focus on recruitment and administration.
• A people-first mindset with a genuine passion for creating a positive work environment.
• Strong communication and interpersonal skills, with the ability to build rapport and trust.
• High proficiency in Microsoft Office applications and experience using an HRIS.
• Excellent organizational and multitasking abilities with a strong attention to detail.
• Ability to handle confidential information with the highest level of discretion.
• Fluency in Bahasa Malaysia, English, and Mandarin is required.