HR Manager / Asst. Manager

PEPS-JV (M); Alor Gajah; On-site; MYR 80,000 - 120,000; Full time

Job summary

An automotive manufacturing company in Malacca is seeking an experienced HR Manager to lead the Human Resources function. The ideal candidate will manage recruitment processes, employee relations, and compliance with Malaysian labour laws. Responsibilities include overseeing foreign worker administration, union matters, and performance management. Candidates must have substantial HR operational experience, particularly in a manufacturing environment. The role offers opportunities to enhance HR processes and support the development of the HR team.

Qualifications

• Proven experience in handling employee grievances and misconduct.
• Strong understanding of Malaysian labour laws and compliance.
• Experience in strategic HR planning and performance management.

Responsibilities

• Lead recruitment and manpower planning for automotive operations.
• Manage foreign worker recruitment and compliance.
• Act as liaison between management and the union.
• Oversee payroll administration and statutory compliance.

Skills

HR operational experience

Plant workforce management

Foreign worker administration

Union relations

Compliance with Malaysian labour regulations

Job description

We are seeking an experienced HR Manager to lead and manage the Human Resources function for our automotive/manufacturing operations. The ideal candidate must have strong HR operational experience, especially in plant workforce management, foreign worker administration, union relations, and compliance with Malaysian labour regulations.

Key Responsibilities

1. Recruitment & Manpower Planning

• Lead end-to-end recruitment for staff and shopfloor positions (operators, technicians, engineers, executives).
• Develop and execute manpower planning based on production forecasts.
• Manage foreign worker recruitment, permit renewal, FWCMS, hostel & welfare management, and compliance.

2. Employee Relations & Discipline

• Handle employee grievances, misconduct cases, show cause letters, and Domestic Inquiry (DI).
• Provide advisory to management and HODs on disciplinary actions and labour law requirements.
• Foster a positive, safe, and productive work environment.

3. Union Matters (Industrial Relations)

• Act as the primary liaison between the company and the union.
• Manage union‑related matters including negotiations, consultations, and day‑to‑day engagement.
• Handle collective agreement (CA) discussions, renewals, and ensure compliance with agreed terms.
• Address union grievances professionally and in line with IR practices.
• Represent the company in labour office/IR proceedings when required.
• Develop strategies to maintain healthy and cooperative union‑management relations.

4. Performance Management

• Manage and monitor full performance appraisal cycle for all levels including operators.
• Equip supervisors and HODs with guidance on performance review standards and improvement plans.
• Analyse performance data and recommend corrective or development actions.

5. Training & Development

• Identify training needs for production and non‑production workforce.
• Plan and implement annual training calendar following HRD Corp requirements.
• Ensure mandatory compliance training (Safety, ISO, Quality) is executed and documented.

6. Compensation, Benefits & HR Operations

• Oversee payroll administration, ensuring accuracy of OT, allowances, and shift claims.
• Ensure timely compliance with statutory bodies (EPF, SOCSO, EIS, HRD Corp).
• Review & enhance benefits, HR processes, and HR SOPs to improve efficiency.

7. HR Administration, Compliance & ISO

• Ensure adherence to Employment Act, IR Act, OSHA, and other manufacturing regulations.
• Lead HR components of internal/external audits (ISO 9001/TS16949/other standards).
• Maintain accurate HR documentation, time attendance system, and HRIS.

8. Strategic HR & Leadership

• Provide HR insights, analytics, and recommendations for management decision-making.
• Support organisation development initiatives and workforce planning.
• Lead, guide, and develop the HR team to achieve departmental KPIs.