HR Executive 人力资源专员

PERSOL; Kulai; On-site; MYR 150,000 - 200,000; Full time

Job summary

A staffing and HR firm in Kulai is seeking an HR administrator to manage recruitment, onboarding, payroll, and compliance with Malaysian labor laws. The ideal candidate will have a Diploma or Degree in HR Management or Business Administration and possess strong knowledge of statutory processes such as EPF, SOCSO, and EIS. This role requires proficiency in Microsoft Office and experience in contract stamping. Join a dynamic team focused on effective HR practices and employee engagement.

Benefits

Medical AIA insurance

Qualifications

• Experience in HR administration in project-based industries preferred.
• Independent and able to handle confidential matters.
• Experience with contract stamping using LHDN STAMPS portal.

Responsibilities

• Manage end-to-end recruitment and onboarding processes.
• Maintain employee records and attendance data.
• Ensure compliance with statutory registrations and reporting.
• Administer staff benefits and payroll coordination.
• Handle performance management and exit procedures.

Skills

Strong knowledge of Malaysian labour laws

Familiar with HR statutory processes

Proficient in Microsoft Office

Detail-oriented

Able to multitask

Education

Diploma or Degree in HR Management or Business Administration

Tools

e-attendance system

HR systems

Job description

Status : 6 months’ probation period under PERSOL. Will be converted under permanent upon successful probation.
Location : Jalan Ekoperniagaan, Persiaran SAC Senai.
Company Background : Architecture Firm
Working Days : Monday - Friday
Working Hours : 9am - 6pm (1 hour lunch break)
Benefits : Medical AIA insurance

Responsibilities

1. Recruitment & Onboarding

Manage end-to-end recruitment: advertising, screening, interviews, and offer letters.

Handle onboarding process: employment contracts, orientation, personal file creation.

Maintain and update job descriptions and staffing records.

2. HR Administration & Payroll Coordination

Maintain and update employee records, attendance, leave tracking, and claims.

Administer staff benefits including insurance, medical claims, and training.

Coordinate with accounts on monthly payroll input (e.g. OT, leave, claims, deductions).

3. Government Registrations & Statutory Reporting

Register new employees with EPF, SOCSO, EIS, and ensure timely monthly contributions.

Submit e-CP22 (new hire) and CP22A (resignation) notifications to LHDN within the required timeframes.

Ensure accurate PCB tax deductions and yearly Form E & EA preparation.

Monitor and comply with all statutory updates and deadlines.

4. Contract Stamping & Compliance

Responsible for stamping all signed employment contracts via LHDN STAMPS system within 30 days as per Stamp Act 1949.

Ensure HR practices and policies comply with Employment Act 1955 and other relevant laws.

Support management in disciplinary actions, staff grievances, and enforcement of company rules.

5. Performance Management & Exit Handling

Manage probation reviews, confirmation letters, and performance documentation.

Handle resignations, termination letters, and conduct exit interviews.

Submit CP22A forms and final payroll documentation for exiting staff.

6. HR System & Reporting

Use or manage HR tools (e.g. e-attendance, e-leave, claims systems).

Prepare HR reports and summaries for management as required.

Organize staff engagement activities and internal communications.

Qualifications

Diploma or Degree in HR Management, Business Administration, or related field.

Preferably in SME or project-based industries (e.g. design, construction).

Strong knowledge of Malaysian labour laws and statutory requirements

Familiar with HR statutory processes including e-CP22, CP22A, EPF, SOCSO, EIS, PCB.

Experienced in contract stamping using LHDN STAMPS portal.

Proficient in Microsoft Office and preferably HR systems.

Able to handle confidential matters with professionalism.

Independent, detail-oriented, and able to multitask in a fast-paced environment.

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