HR Executive (Payroll)

Tea Garden Management; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading service provider in Johor Bahru is seeking a Payroll Specialist to oversee payroll operations. The successful candidate will manage the end-to-end payroll process, ensuring compliance with local regulations and maintaining accurate records. Responsibilities include salary disbursement, resolving discrepancies, and preparing payroll reports. Strong analytical skills and experience with payroll systems are essential. This position offers a chance to ensure effective payroll administration in a growing company.

Qualifications

• Experience with payroll systems and data management.
• Strong analytical skills for resolving payroll discrepancies.
• Ability to maintain confidentiality of payroll information.

Responsibilities

• Manage end-to-end monthly payment of staff salaries.
• Ensure compliance with local regulatory requirements for payroll.
• Prepare payroll reports and summaries accurately and timely.

Job description

To ensure manual and computerized records (Infotech system) are accurately maintained and updated regularly in line with data protection, which includes collecting and entering changes in exemptions, salary, deductions, allowance, job title, and department/ branch transfers.

To manage end-to-end monthly payment of staff salaries through the computerized payroll system. This will involve the collation and input of all relevant information for the monthly payroll (including new starters, leaves, benefits, contract changes, and sickness absence payments).

Ensure the operational aspects of payroll processing and associated activities, including salary disbursement, overpayment recovery, leave management and reporting are accurate and delivered within appropriate timeframes and comply with relevant legislation.

Resolves payroll discrepancies by collecting and analyzing information and liaising with staff and management on payroll-related queries.

Responsible for ensuring all payroll had completed uploading before 12.30 p.m. on the 6th of every month.

Maintains employee confidence and protects payroll operations by keeping information confidential.

Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and ensure all reports are accurate and disbursed in a timely manner.

Compile all related payroll reports and submit them to appropriate departments.

Accountable for ensuring all statutory payments for all Tea Garden companies are made in compliance with local regulatory requirements e.g., EPF, SOCSO, and Income Tax.

Handle the administration of the electronic timekeeping system.

Set up valid programs for each office employee and monitor submissions of approved timesheets; ensure valid data transfers to/ from payroll service.

Responsible for operational input and execution of all monthly payroll or term payroll processes.

In charge of preparing all payout summary reports to the Finance department or assisting in providing any other analysis payout report to the Management.

Undertakes research, and investigation and resolves issues identified through exception reports and payroll certification inquiries.

Issuance of confirmation, increment, promotion, transfer letter, or any letter pertaining to HR correspondence.

Maintaining an organized filing system; Scanning and upkeep staff personnel files, leaving records on the computer from time to time (within- a month period).

Monitoring or reviewing all documentation such as payroll reports, and staff personnel files are in good filling condition (every month).

Perform any other tasks as assigned from time to time.