HR Executive (Generalist)

Affintive Sdn Bhd; Petaling Jaya; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading HR services firm in Malaysia is seeking a Payroll and HRMS Administrator. The role involves managing payroll processing, maintaining employee records, and supporting onboarding and offboarding. Ideal candidates will have experience with Malaysian employment law and strong organizational skills. Excellent opportunities for career growth are available.

Qualifications

• Experience in payroll processing and HRMS is essential.
• Knowledge of Malaysian employment law is required.
• Strong organizational skills and attention to detail are crucial.

Responsibilities

• Ensure timely and accurate monthly payroll processing.
• Maintain payroll data and handle statutory submissions.
• Support onboarding and offboarding processes.

Skills

Payroll processing

HRMS management

Employee record maintenance

Tax compliance

Onboarding and offboarding

Recruitment coordination

Employee engagement

Job description

Payroll & HRMS Administration

• Ensure accurate and timely monthly payroll processing using the companys HRMS system.
• Maintain and update payroll data and employee records in the HRMS (e.g., leave balances, claims, allowances, deductions).
• Handle payroll-related matters such as EPF, SOCSO, EIS, PCB, CP22, CP22A, and other statutory submissions and reports.
• Prepare pay slips, EA forms, and annual income tax reports in compliance with Malaysian employment law.
• Coordinate with Finance for month-end payroll reconciliation and internal reporting.

HR Operations & Employee Lifecycle

• Support onboarding and offboarding processes, including CP22/CP22A submissions, documentations, and induction planning.
• Maintain and organize HR documents including employment contracts, confirmation letters, and staff files.
• Assist in executing KPIs and performance review processes.
• Provide administrative support in employee movements (transfers, promotions, contract renewals).
• Ensure up-to-date employee data management and confidentiality.

General HR Support

• Assist in recruitment and scheduling interviews for various departments.
• Coordinate employee engagement initiatives and internal communication activities.
• Support basic Industrial Relations tasks and assist in disciplinary documentation where necessary.
• Facilitate basic training and development logistics.
• Handle other ad hoc HR-related tasks and projects as assigned by the Head of HR.