HR Executive (Generalist)

Affintive Sdn Bhd; Petaling Jaya; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading HR firm in Malaysia is seeking a Payroll & HRMS Administrator to handle accurate payroll processing, HR operations support, and employee lifecycle management. The ideal candidate has experience with payroll in Malaysia and excellent organizational skills. Responsibilities include onboarding processes, recruitment support, and maintaining confidentiality in employee data. A competitive salary and an engaging work culture are offered.

Qualifications

• Experience with payroll processing and statutory submissions in Malaysia.
• Familiarity with HRMS tools and data management.
• Ability to maintain confidentiality and manage HR documents.

Responsibilities

• Ensure accurate and timely monthly payroll processing.
• Support onboarding and offboarding processes.
• Assist in recruitment and scheduling interviews.
• Coordinate employee engagement initiatives and training.
• Handle ad hoc HR-related tasks as assigned.

Skills

Payroll processing

HRMS system management

Employee data management

Recruitment support

Confidentiality

Performance review execution

Job description

Payroll & HRMS Administration

• Ensure accurate and timely monthly payroll processing using the companys HRMS system.
• Maintain and update payroll data and employee records in the HRMS (e.g., leave balances, claims, allowances, deductions).
• Handle payroll-related matters such as EPF, SOCSO, EIS, PCB, CP22, CP22A, and other statutory submissions and reports.
• Prepare pay slips, EA forms, and annual income tax reports in compliance with Malaysian employment law.
• Coordinate with Finance for month-end payroll reconciliation and internal reporting.

HR Operations & Employee Lifecycle

• Support onboarding and offboarding processes, including CP22/CP22A submissions, documentations, and induction planning.
• Maintain and organize HR documents including employment contracts, confirmation letters, and staff files.
• Assist in executing KPIs and performance review processes.
• Provide administrative support in employee movements (transfers, promotions, contract renewals).
• Ensure up-to-date employee data management and confidentiality.

General HR Support

• Assist in recruitment and scheduling interviews for various departments.
• Coordinate employee engagement initiatives and internal communication activities.
• Support basic Industrial Relations tasks and assist in disciplinary documentation where necessary.
• Facilitate basic training and development logistics.

Handle other ad hoc HR-related tasks and projects as assigned by the Head of HR.