HR Executive / Assistant Manager (Recruitment & Payroll cum Admin)

Techware Group; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company in HR solutions is seeking an Assistant HR & Admin Manager in Kuala Lumpur. In this role, you will manage the full spectrum of HR functions, including recruitment, payroll administration, and policy implementation while ensuring compliance with statutory requirements. The ideal candidate must be bilingual in English and Mandarin, possess a Bachelor's degree in Human Resources, and have at least 6 years of relevant experience. Strong ethics and recruitment skills are essential. Flexible working hours are expected.

Qualifications

• Minimum 6 years of experience in HR functions.
• Ability to implement Human Resource Information Systems.
• Strong ethics and personal integrity required.

Responsibilities

• Responsible for recruitments and HR-related tasks.
• Manage end-to-end payroll administration.
• Assist in developing and implementing HR policies.
• Handle employee claims and insurance matters.
• Maintain secure filing systems for confidential information.

Skills

Bilingual in English and Mandarin

Recruitment skills

Confidentiality management

Payroll administration

HR practices knowledge

Education

Bachelor's Degree in Human Resources or related field

Job description

Assistant HR & Admin Manager

MENANG NUSANTARA HOLDINGS SDN. BHD.

Responsibilities

Responsible for recruitments and HR related for the business units.

Ability to talent acquisitions for the highly technical talents.

Involve in preparation and processing of monthly payroll for the assigned entities and ensure that all documentations are complying with internal standards, statutory requirements and its deadline.

Responsible full spectrum of HR and administrative functions, including staffing, and performance monitoring. Recruitments, and staff retention.

Assist Management in developing and implementing HR policies and procedures.

Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, HRDF, LHDN, foreign workers).

Maintain and update employee profiles, attendance, leave, medical, claims, and training records.

Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, permits).

Monitor the efficiency of monthly payroll and ensure all statutory contributions are timely remitted.

To prepare all financial-related reconciliations.

Draft letters and liaise with authorities/government departments when necessary.

Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.

Provide guidance and assistance to employees, as needed.

Participate in employee counseling sessions, address disciplinary matters, and take appropriate action when required.

Maintain a secure and organized filing system for confidential information.

Take charge of office admin tasks including office maintenance, quotations, etc.

Maintain a meticulous filing system for documentation and records.

Routine and adhoc tasks assigned by superior/ Management.

This role required to report to the HOD and work closely with BU heads for recruitments.

Demonstrate strong recruitment skills, including sourcing, interviewing, and selecting candidates effectively for various roles.

Qualifications

Essential to be Bilingual in English with Mandarin (including reading and writing) as require handling other Mandarin stakeholders.

Bachelor's Degree in Human Resources, Business Administration, or a related field.

Minimum 6 years working experience in HR functions or a similar role and ability to lead for AM role.

Ability to implement Human Resource Information System, with knowledge of best practice HRIS and well verse with latest employment act.

Good knowledge of HR best practices, payroll system, and applicable laws and regulations.

Ability to handle sensitive and confidential information, confidential personality; have high level of enthusiasm, sense of urgency, and able to work independently.

Able to work beyond normal working hours to meet the payroll deadline.

Must be adaptable and flexible.

Must maintain confidentiality of all HR-related matters.

Must possess strong ethics and personal integrity.

Proven experience in recruitment, including sourcing, interviewing, and selecting candidates.

Own transport required.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources Operations Manager?
• Do you have reconciliations experience?
• How many years of payroll experience do you have?
• How many years' experience do you have in Human Resources (HR)?
• Which of the following languages are you fluent in?