HR Executive

5G-Starlink Pte.; Malacca City; On-site; MYR 45,000 - 60,000; Full time

Job summary

A leading human resources firm in Malacca is seeking a Human Resources Executive to support various HR functions, including recruitment, payroll processing, and training management. The ideal candidate should have a Bachelor's Degree in Human Resources or a related field and 2-3 years of experience in HR. Skills in organization, communication, and confidentiality are essential. Join this dynamic team and contribute to the efficient functioning of HR operations.

Qualifications

• 2-3 years of relevant work experience in human resources.
• Strong ability to maintain strict confidentiality of records.
• Ability to work with minimal supervision.

Responsibilities

• Process all new staff recruitment and prepare contracts.
• Facilitate new employees joining formalities.
• Administer and manage training programs and processes.
• Process monthly payroll for all employees.
• Liaise with medical insurance providers for new employees.

Skills

Knowledge of statutory legislations and regulations

Strong organizational skills

Good understanding of HR functions

Ability to communicate effectively

Knowledge of Microsoft software applications

Education

Bachelor's Degree in Human Resources/Business/Management

Job description

Job Purpose: The Human Resources Executive is responsible to provide support in the various human resource functions which include recruitment, new staff induction, compensation & benefits, training & development and day‑to‑day HR operations including administrative support to the Head of Human Resources.

Duties and Responsibilities

• Process all new staff recruitment, schedule/coordinate job interviews with candidates and prepare employment contracts and all relevant supporting documents for new employees.
• Facilitate new employees joining formalities and new employees induction.
• Update and ensure that all employees records are accurately maintained in the personal files of employees, including in digital format as necessary.
• Ensure that all records and changes in employees movements are updated within the stipulated timeline for monthly payroll processing to ensure zero errors in payroll processing.
• Manage and update employees leave records and benefits entitlement.
• Administer and manage training programmes and processes ensuring that HRD grants are applied and claimed accordingly in a timely manner.
• Compile and maintain training records for all employees.
• Monitor new employees confirmation and prepare confirmation letters after necessary approval is obtained.
• Monitor and remind managers on expiry of employment contracts and prepare renewal of employment contracts after necessary approval is obtained in a timely manner.
• Assist academic staff to apply and renew teaching permits and process the applications (new and renewal cases) accordingly ensuring that all relevant documents are submitted for processing in a timely manner.
• Complete relevant paperwork relating to employee resignations and assist with exit interviews.
• Liaise with medical insurance providers to register new employees, withdraw resigned employees and provide assistance to employees to resolve their claims issues.
• Process monthly payroll for all employees.
• Organise and compile records and data as and when required for audit purposes.
• Undertake any other duties as may be reasonably directed from time to time.

Requirements

• Bachelors Degree in Human Resources/Business/Management or other related field
• 2-3 years of relevant work experience in human resources
• Knowledge of all statutory legislations and regulations and labour laws
• Good understanding of HR functions
• Knowledge of and skill in using Microsoft software applications (Word, Excel and PowerPoint)
• Strong organisational skills with ability to pay close attention to detail and perform various tasks simultaneously and accurately
• Ability to work with minimal supervision and maintain strict confidentiality of all records and information
• Ability to work and interact well with all levels of employees in the company
• Ability to communicate effectively and professionally (verbal and written)