HR Executive

Flex Precision Manufacturing; Johor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A manufacturing company located in Johor, Malaysia is seeking an HR professional for a full-time position. The role involves handling recruitment processes, managing HR documentation, resolving employee relations issues, and ensuring compliance with the Malaysia Employment Act. Additionally, the individual will organize training sessions and support the company's culture of teamwork and respect. Strong communication skills and experience in HR operations are essential for this position.

Qualifications

• Experience in recruitment, manpower planning, and HR operations.
• Strong communication skills for employee relations.
• Familiarity with Malaysia Employment Act 1955.
• Ability to manage HR documentation and compliance.

Responsibilities

• Handle sourcing and onboarding of new employees.
• Manage HR documentation for audits and compliance.
• Support employee communications and conflict resolution.
• Ensure adherence to the Malaysia Employment Act in HR decisions.
• Organize training and promote company culture.
• Maintain compliance with ISO standards during audits.

Job description

Employment Type

Full-Time

Responsibilities

1. Recruitment & Manpower Planning
   • Handle sourcing, screening, interview scheduling, onboarding and probation follow‑up.
   • Support manpower planning for operators, technicians and staff roles.
   • Build talent pipeline and reduce hiring lead time.
2. HR Operations & Documentation
   • Maintain employee files for local and foreign workers (EP/Contract).
   • Manage attendance, OT, leave, roster, and payroll data updates.
   • Prepare HR forms, memo, warning letters, and employee movement records.
   • Keep all HR documents ready for audit, customer visit or internal review.
3. Employee Relations (ER)
   • Handle employee enquiries, communication, and conflict resolution respectfully.
   • Support counselling, performance feedback, and workplace discipline.
   • Promote teamwork, respect, attendance discipline, and clean working environment.
   • Help employees understand company rules and working culture.
4. Industrial Relations (IR)
   • Apply Malaysia Employment Act 1955 and company rules in HR decisions.
   • Prepare documentation for discipline cases (late, AWOL, misconduct, performance).
   • Assist in investigations, warning issuance, PIP, and termination process.
   • Maintain fair, consistent, and legally compliant case records.
   • Support communication with Labour Office or other authorities if required.
5. Training & Culture Support
   • Organize onboarding training, basic HR briefings, and safety awareness.
   • Track training records and skill competency.
   • Encourage Flex culture: fast execution, respect, teamwork, cleanliness, discipline.
6. ISO, Compliance & Audit
   • Maintain JD, training record, competency matrix, and HR filing checklist.
   • Ensure traceability of employee data for ISO or customer audit.
   • Align HR processes with ISO 9001 / ISO 13485 / corporate SOP.