HR Data & Reporting Specialist

Ingenious Job; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading HR solutions firm in Malaysia is seeking an HR Data & Reporting Specialist to manage HR data governance, reporting, and analytics across a wide employee base. The ideal candidate will have experience in HR data management, with strong proficiency in SQL, Excel, and BI tools like Power BI and Tableau. You will ensure data integrity, implement HR data strategies, and develop actionable insights for business decisions. A collaborative approach and strong analytical skills are essential for success in this role.

Qualifications

• Experience in HR data management and reporting.
• Proficiency in SQL, Excel, and BI tools.
• Good understanding of HR processes and data concepts.

Responsibilities

• Design and implement an HR Data Strategy and Projects.
• Ensure data integrity and governance across HR systems.
• Design, develop, and maintain HR dashboards and reports.

Skills

HR data management

SQL

Excel

BI tools (Power BI, Tableau)

Analytical skills

Tools

SQL

Excel

Power BI

Tableau

Job description

Qualifications

• Experience in HR data management and reporting
• Proficiency in SQL, Excel, and BI tools (Power BI, Tableau, or similar)
• Able to translate business needs into technical requirements
• Good understanding of HR processes, data concepts (models) and systems

Summary

The HR Data Governance & Automation function manages the development and governance of the HR data and information strategy to facilitate business decisions and foster growth across the East Asia & Pacific region, encompassing 15 countries and approximately ~15,500 employees in total.

Responsibilities

• Overall, the function is responsible for:- Designing & Implementing an HR Data Strategy and Projects;- HR Data Governance and Quality Assurance;- Data Management;- Business Intelligence and Analytics
• The HR Data & Reporting Specialist plays a dual role in ensuring data integrity and governance across HR systems while designing and delivering business intelligence solutions that enable data-driven decision-making. This position requires strong analytical skills, attention to detail, and the ability to translate business needs into actionable insights and automated reporting.

Data Stewardship & Governance

• Maintain data quality standards across HR systems (HRIS, Payroll, etc.)
• Developing and implementing strategies & solutions that optimize process efficiency and data quality in HR systems
• Providing functional & technical support to users by troubleshooting problems related to data in HR systems
• Implement data governance frameworks, including validation rules and audit processes
• Partner with HR stakeholders to educate and enforce data entry best practices
• Support integration processes between HR systems and downstream applications (e.g., payroll, benefits, platforms)

Business Intelligence & Reporting

• Design, develop, and maintain HR dashboards and reports using BI tools (e.g., SSRS, Power BI, Tableau, or similar)
• Automate recurring reports and streamline manual processes to improve efficiency
• Collaborate with HR leaders to define KPIs and metrics aligned with business objectives.
• Prepare data extracts and analytics for compliance, audits, and external vendors.
• Evaluating the data collection process to ensure efficiency and integrity
• Gathering & Processing raw data at scale
• Working closely with Payroll, Data Operations & Rewards teams to drive innovation in managing and processing HR data
• Support business requirements with ad hoc analysis as needed