HR & Admin Executive

Golden Leaf Industries; Kepong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading food production company in Kuala Lumpur seeks a Human Resources Executive with at least 3 years of experience in HR and administration, preferably in the Food/FMCG industry. The role includes maintaining employee records, managing payroll, supporting recruitment, and ensuring compliance with Malaysian labour laws. Strong problem-solving skills and the ability to handle confidential information are essential. This is a great opportunity for an individual looking to develop their HR career in a dynamic environment.

Qualifications

• Minimum 3 years of experience in HR and administrative functions, preferably in the Food/FMCG industry.
• Solid understanding of Malaysian Labour Laws and HR best practices.
• Expertise in full-cycle HR management including compensation, employee relations, and talent development.

Responsibilities

• Maintain employee records and manage monthly payroll inputs.
• Handle recruitment processes including job postings and onboarding.
• Ensure compliance with labour laws and company policies.

Skills

HR management

Problem-solving

Communication

Analytical skills

Interpersonal skills

Education

Diploma or Bachelor's Degree in Human Resource Management or related field

Job description

Responsibilities

• Maintain employee records (physical & digital), update personal files, leave, and attendance.
• Managing monthly payroll inputs (e.g., claims, allowances, overtime, attendance).
• Assist in preparing HR documents such as offer letters, confirmation letters, notices, and memos.
• Coordinate staff training, medical check‑ups, vaccination, permit/visa renewals (especially for foreign/local workers if applicable).
• Handle end‑to‑end recruitment process including job posting, shortlisting, interview coordination, onboarding, performance management, and resignation/termination.
• Assist in employee engagement initiatives, welfare activities, and internal communication.
• Handling payroll for the month and ensure full compliance with statutory deduction and contribution.
• Handle staff issue by providing guidance and counselling.
• Support the coordination of annual KPIs and performance appraisal exercises.
• Ensure compliance with labour laws, LHDN, company policies, and support in HR audits.

Administration Functions

• Maintain and monitor office supplies inventory, stationery, and equipment servicing.
• Coordinate office maintenance, utilities, and service providers (cleaners, dispatch, etc.).
• Prepare and manage office documents, correspondence, and reports (filing, scanning, dispatch).
• Assist in arranging travelling, accommodation, and transport bookings for management and staff.
• Coordination of Company Exhibition & events, if any.
• Prepare and manage in applications and document submission to entities eg. MIDA, MITI, DVS, KKM etc.
• Responsible for reception‑oriented task and general secretarial assistance to management.
• Carry out HR‑related administrative duties and other ad‑hoc tasks as assigned by management.

Job Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 3 years of experience in HR and administrative functions, preferably in the Food/FMCG industry.
• Solid understanding of Malaysian Labour Laws, LHDN and HR best practices.
• Demonstrated expertise in full‑cycle HR management, including compensation and benefits, employee relations, and talent development.
• Strong problem‑solving and analytical skills, with the ability to make data‑driven decisions.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Able to handle confidential information professionally.