HR Assistant (Protege)

PERSOL; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A human resources consulting firm in Kuala Lumpur seeks a proactive HR Assistant to support administrative tasks and coordinate recruitment activities. Responsibilities include arranging interviews, liaising with training providers, and managing paperwork for employee passes. The ideal candidate should have 1-2 years of HR experience, strong MS Office skills, and creative abilities. This role offers the chance to engage with various levels of management and contribute to employee development initiatives.

Qualifications

• 1-2 years’ experience in performing HR or administrative functions is preferred.
• Comfortable engaging with employees at all levels including upper management.
• Creative, knowledge in video or photo editing applications will be an added advantage.

Responsibilities

• Assist HR team in HR-related matters and administrative concerns.
• Coordinate with hiring managers and recruitment agency for internships.
• Liaise with training provider for employee training logistics.
• Raise payment requests for training and events.
• Provide employee listings and handle administrative tasks.

Skills

Proactive attitude

Engagement with employees

Knowledge of MS Office

Initiative

Job description

To assist HR team in HR related matters / administrative concerns / requirements.

DUTIES AND RESPONSIBILITIES: -

Recruitment

• Ensures terms of business is signed and a copy of Contract of Service is shared with us.
• Arrange interview with hiring managers and recruitment agency for internship placement.
• Create Standard External Contractor – Account for external employees.
• Schedule calendar invite for new joiners and related parties for onboarding process.
• Arrange for office tour for new joiners on Day 1 and connect new joiners to Admin for access card and IT for laptop, etc.

Learning & Development (L&D)

• Liaise with training provider on raising ePR and mailing training material kits.
• Coordinate with training provider to send out calendar invite with training details to participants
• Consolidate participant information and training details after submission of registration
• Prepare training evaluation form, attendance list and consolidate for L&D ROPU
• Prepare Training Evaluation Recap after the training and send to L&D ROPU
• Coordinate with speaker on Learning Bites Topics.
• Source for suitable vendors or work with Purchasing Manager for vendor to run Lunch and Learn workshops
• Prepare teaser, MS Form and QR Code for employee feedback on Learning Bites
• Send out calendar invite, reminder, and post-event emails to all MYSG employees.

1. Prepare employment/dependant pass documentation to Permit Pro (new expat / renewal)

Finance Process

• Raise e-PR or payment request for all events, training, Learning Bites, etc
• Process invoices from vendor
• Liaise with MDM team to create new vendors or change vendor status
• Provide monthly accrual template to Finance Department

Administration

• Do filing on weekly basis
• Provide employee listing to related parties such as GFE Department and EAP provider.
• Prepare employee mailing list where necessary
• Updated Intern and Agency information in database file
• Create service agreements via company platform

Projects

• Committee member for VTI Day
• Committee member for Annual Dinner
• Committee member for Enabling Function team meeting

Position Requirements / Qualifications:-

• 1-2 years’ experience in performing HR or administrative functions is preferred
• Good knowledge of MS Office applications
• Comfortable engaging with employees at all levels including upper management
• Proactive and someone who takes initiative. Always willing to share opinions and suggestions
• Creative, knowledge in video or photo editing applications will be an added advantage
• IT savvy as he/she will be required to handle a few systems