HR Assistant Manager

Hoppi Malaysia Sdn.Bhd.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading FMCG company in Malaysia is seeking an HR and Executive Assistant to manage HR operations and support the CEO. The role involves recruitment, onboarding, and enhancing employee engagement while providing executive support, including scheduling and travel coordination. Ideal candidates will have 3–6 years of relevant experience and be bilingual, facilitating regional expansion. This position allows for a dynamic work environment with potential travel to Singapore and China.

Qualifications

• 3–6 years HR/EA experience in FMCG/startup growth environment.
• Strong organizational, communication, and coordination skills.
• Proactive, detail-oriented, comfortable with fast-moving CEO demands.

Responsibilities

• Manage end-to-end recruitment for local & regional hires.
• Act as personal assistant to CEO for scheduling, travel, and documentation.
• Bridge communication between CEO and department heads.

Skills

Recruitment skills

HR processes expertise

Organizational skills

Communication skills

Coordination skills

Bilingual (English + Mandarin/Malay)

Job description

Mission

Support the rapid growth of Hoppi & Alcean by managing HR operations (recruitment, onboarding, performance, engagement) while also acting as the CEO’s executive assistant. This role combines People Partnering with CEO office support, ensuring smooth scaling of teams and efficient management of CEO priorities across multiple countries.

Key Responsibilities

HR & People Operations

• Manage end-to-end recruitment for local & regional hires.
• Run onboarding, contracts, HR records, compliance.
• Support performance review cycle, bonus framework, and promotion processes.
• Organize employee engagement activities, retention initiatives, and HR policies.
• Act as liaison with shared HR for payroll, compliance, and factory staff matters.

CEO Office & Personal Support

• Act as personal assistant to CEO for scheduling, travel, and documentation.
• Coordinate business trips (flights, hotels, meetings, itineraries in Singapore/China).
• Prepare briefing materials (presentations, reports, contracts) ahead of CEO meetings.
• Attend meetings with CEO, take minutes, and ensure follow‑ups are executed.
• Handle confidential matters with discretion (contracts, legal, investor docs).

Cross‑Functional Coordination

• Bridge communication between CEO and department heads (Brand, Sales, Product, Ops, Finance).
• Track OKRs and project updates on behalf of CEO; flag risks & delays.
• Assist with board/investor reporting and strategic documents.

Requirements

• 3–6 years HR/EA experience in FMCG/startup growth environment.
• Skilled in recruitment, HR processes, and employee engagement.
• Strong organizational, communication, and coordination skills.
• Bilingual (English + Mandarin/Malay) – able to support regional expansion (SEA + China).
• Proactive, detail‑oriented, comfortable with fast‑moving CEO demands.
• Willing to travel frequently (SG & China).

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