HR Assistant Cum PA

La Whizz Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading HR agency in Kuala Lumpur is seeking a qualified individual for an HR support role. This position involves assisting with recruitment activities, monitoring staff compliance with HR policies, and serving as the first point of contact for employee inquiries. Proficiency in Microsoft Office Suite and strong communication skills in English are essential, along with a significant advantage for candidates fluent in Mandarin. The agency offers benefits such as annual leave and training opportunities.

Benefits

Annual Leave

EPF

SOCSO

EIS

Training Provided

Overtime Pay

5 Working Days

Qualifications

• Fresh graduates are welcome and encouraged to apply.
• Experience in HR roles is a plus.
• Ability to handle confidential information.

Responsibilities

• Assist in recruitment activities including job postings and screening.
• Monitor staff attendance and adherence to HR policies.
• Serve as the first point of contact for staff inquiries.
• Maintain and update all employee records.
• Assist in onboarding new hires.

Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Exceptional verbal and written communication skills in English

Strong proficiency in Mandarin/Chinese

Attention to detail

Problem-solving attitude

Organizational and time management skills

Education

Bachelor's Degree (or equivalent) in Human Resources, Business Administration, Accounting, Finance, or a relevant field

Job description

Qualifications

• Bachelor’s Degree (or equivalent) in Human Resources, Business Administration, Accounting, Finance, or a relevant field.
• Fresh Graduates are welcome and encouraged to apply.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic familiarity with HR software/tools.
• Exceptional verbal and written communication skills in English.
• High level of integrity and confidentiality, strong attention to detail, and a proactive, problem‑solving attitude.
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
• Strong proficiency (written and spoken) in Mandarin/Chinese is a significant advantage, as the role requires active communication and liaison with key Chinese‑speaking clients.

Responsibilities

1. Human Resources Support & Staff Monitoring
   • Assist in recruitment activities, including job postings, screening, and coordinating interviews.
   • Policy & Discipline Oversight: Act as the on‑site representative for the HR department. Monitor staff attendance, adherence to office rules, and compliance with company HR policies (dress code, work hours, etc).
   • Initial HR Liaison: Serve as the first point of contact for staff inquiries, feedback, or minor disputes, escalating complex issues to the main HR department promptly.
   • Record Keeping: Maintain and update all employee records, attendance logs, and leave applications, ensuring all documentation is accurate and submitted to the main HR office.
   • Onboarding Support: Assist in the smooth integration of new hires including preparing workstations and ensuring all necessary initial paperwork is completed.
   • Performance Tracking: Assist the Manager and main HR in tracking staff performance and gathering relevant feedback.
2. Personal Assistant to Manager
   • Handle confidential information and communication on behalf of the Manager when required.
   • Assist in tracking job progress, deadlines, and team coordination.
   • Perform day‑to‑day administrative duties such as filing, correspondence, and document preparation.
   • Perform any other ad‑hoc tasks as assigned by the Manager or Management.

Benefits

• Annual Leave
• EPF
• SOCSO
• EIS
• Training Provided
• Overtime Pay
• 5 Working Days

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