HR Assistant

MyPath; George Town; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading HR services company is seeking an HR Assistant in Penang, Malaysia. The role involves providing comprehensive support for HR administrative functions, managing onboarding processes, and facilitating effective communication with stakeholders. The ideal candidate should have strong organizational skills, attention to detail, and problem-solving abilities. This position offers a clear career path within the HR department, providing opportunities for growth into managerial roles.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to communicate effectively with stakeholders.
• Experience in data collection and reporting.

Responsibilities

• Support HR administrative functions and onboarding.
• Assist in operational strategies and data management.
• Communicate with management to prepare operational strategies.

Skills

Problem solving

Communication skills

Self leadership

Data management

Planning and organizing

Microsoft Office proficiency

Adaptability

Job description

The HR Assistant holds a Generalist job role which will be responsible for supportingend-to-end HR administrative functions, ensuring smooth onboarding processes, handling disciplinary matters, maintaining accurate HR records, hostel managementand providing comprehensive support to employees and clients. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams and external stakeholders.

Key Responsibilities

• HR Assistant (Generalist)assist in the day today operation including Project and internal on-going operations.
• Assist in operations strategies and objectivesto make sure that the company which they are working for reaches itstarget and operates effectively.
• Working closely with all the stakeholders aswell as clients in achieving collect operation goals.
• Be able to complete every data collection,management as well reporting in an orderly and precise manner.
• Manages the entire operations and also looks after the maintenance of equipment and facilities of the organization.
• Has to report to various parts of the organization in which you works with like CEO, COO, Project Manager, Recruiters, Clients, Vendor etc.
• Communicate effectively to manage client and all stakeholdersexpectation, project management and objectives.
• Solve any operational conflict, challenges and situation as theyarises effectively and efficiently.

Responsibilities

The roles and responsibilities of an Operation Assistant have been listed below:

• Individuals working as an HR Assistants need tocommunicate with the higher management to prepare a strategy foroperations to run efficiently.
• You will work closely with the departmentassigned and report to the manager of the department on making sure allrun smoothly.
• You also need to assist in developing longterm plans to achieve the goals and objectives which are already set.
• They are also burdened with managing the company's project operations and various expenses and budgets.
• HR Assistant also keeps a check on the performance of the operations of both internal service providers and external service providers.
• They also monitor the condition of the facilityand keep a check on the environmental performance and give suggestions orapprove funds or plans for spending.
• One of the most important tasks is to providethem with a work environment which is favorable for high workproductivity.
• Apart from this, they should also monitor theevery performance metric and they should receive and respond to approvalsand notifications on a regular basis.
• Keeping track all the project reports, task,action required by clients in a timely and precise manner.
• Support all task other task given byOperational Manager at all time.

Skills

• Good problem solving and decision-makingskills. This skill-set can possibly be the most important part in identifying problems within the organization and having the capability to evaluate the relevant action required.
• You should have strong communication skills.
• Good Self leadership skills as your main focus will be toeffectively convince others on business matters.
• Professional and Polite in managing communication
• Independent and forward in handling operational matters
• Ability to work online from home independently
• Good data management including data entry and processing skills
• Good planning, organizing and reporting skill required
• Ability to follow-up all task effectively and report in timelymanner
• Good with Microsoft office software, project management and othersoftware that support operational excellent
• Ability to multi-task and yet be accurate in the task
• Adaptable and high-stress tolerance
• Logic and good common sense is required for the job

Career Path

HR Assistant – HR Operation Executive – Sr HR Operation Executive – Assistant HR Manager – HR Manager