HR and Admin Executive

DFINITI; Subang Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading HR firm in Subang Jaya is seeking an HR Administrator to assist with recruitment activities, support onboarding, and handle various administrative tasks. The ideal candidate should have a degree in HR or Business Administration and at least 2 years of experience in HR or administration roles. Responsibilities include managing office supplies, handling petty cash, and supporting employee engagement initiatives. Candidates must be organized, motivated, and proficient in MS Office.

Qualifications

• Degree or Diploma in HR or Business Administration from a recognized institution.
• At least 2 years in HR/Administration roles.
• Proficiency in MS Office and Internet savvy.

Responsibilities

• Assist in recruitment activities such as interview arrangements.
• Support onboarding and offboarding processes in Subang Jaya office.
• Assist in processing staff claims and HR matters.

Skills

Organizational skills

Time management

Proficiency in MS Office

Teamwork

Motivation

Education

Degree or Diploma in HR or Business Administration

Job description

Responsibilities

• Assist in recruitment activities such as interview arrangements
• Support onboarding and offboarding processes in Subang Jaya office such as new staff orientation, thumbprint registration, seating arrangement
• Assist in processing staff claims, attendance tracking and HR matter in Subang Jaya office
• Support HR events such as training, staff activities, meeting arrangements, festive celebration
• Support employee engagement, performance management, disciplinary issue, and professional development programs
• Assist in office administration in Subang Jaya office such as stationery, office supplies, courier, utilities, and general documentation
• Handle petty cash for all administrative expenditures in Subang Jaya office
• Assist with procurement and vendor coordination for office items
• Manage office maintenance requests and liaise with service providers
• Handle travel arrangements to local and overseas trips (flight, hotels, transport bookings)
• Assist in overseas new business/office set up, expansion, recruitment and regional subsidiaries HR matters such as India and UAE
• To undertake any ad-hoc tasks/ projects pertaining to HR and administrative duties as and when required.

Requirements

• Degree or Diploma in HR or Business Administration or equivalent from recognized institution.
• At least 2 years in HR/Administration roles.
• Outstanding organizational and time management abilities.
• Proficient in MS Office and Internet savvy.
• Responsible, motivated, and able to work independently as well as a team.