HR and Admin Executive

Hunters International Sdn Bhd; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading multinational company in Petaling Jaya is seeking an HR and Office Admin Executive to manage various HR functions and office administration tasks. The ideal candidate should have a Diploma in Business, at least 2 years of operational admin or HR experience, and possess excellent communication and interpersonal skills. Knowledge of MS Office is essential. This role involves managing HR documents, expatriate onboarding, and ensuring the smooth operation of office facilities.

Qualifications

• At least 2 years operational admin or HR generalist experience.
• Good communication skills in English (both written and spoken).
• Independent, mature, and self-motivated with a positive attitude to learn.

Responsibilities

• Administration of HRDC submission and training claims.
• Generate HR / Employee documents accurately and timely.
• Oversee office drivers and ensure cleanliness of vehicles.

Skills

Communication skills

Interpersonal skills

Proactive and resourceful

Hands-on and meticulous

Team player

Education

Minimum Diploma in Business or equivalent

Tools

MS Office (Excel, Access, Powerpoint)

Job description

Our client is an establisbed MNC with headquarter in Europe. They are looking for a suitable HR and Office Admin Executive , reporting to the HR Manager for their office in Petaling Jaya.

General HR & Office Administration

• Administration of HRDC submission and claims on training related matters.
• Generate all HR / Employee documents ( eg: letters, filing, name cards) in an accurate and timely manner, ensuring consistency and professionalism in review with HR Manager.
• Responsible for creating shopping cart in SAP system and perform goods receipt for assigned department.
• Overseeing the office drivers arrangement and scheduling for senior management and visitors and ensure the clealiness of the vehicles.
• Support in hotel bookings for visitors and senior management where needed.
• Administration of company fleet vehicles and lease cars for internal staff by keeping and tracking the movement of these cars, including insurance renewal , repair and maintenance.
• Responsible for office administration and maintenance (i.e: pantry area, office cleanliness, furniture and fittings), supervision of cleaners and office repair works where applicable.
• Support in other HR and office administration work and reports from time to time or as instructed.

Expat Administration and Other

• Support HR Manager in the administration of expatriate onboarding process , work permit application related matters from time to time.
• Liaise and coordinate with relocation agency on Employee relocation, visa renewal etc for international assignee and local foreigners.
• Advocate all company activities, create / foster positive relationships in the company

Role Requirements

• Minimum Diploma in Business or equivalent.
• At least 2 years operational admin or HR generalist experience.
• Possess good communication and interpersonal skills, with a passion for people and engagement
• Proactive and resourceful, very hands-on and meticulous
• Independent, mature and self-motivated with a positive attitude to learn.
• Team player with good interpersonal skills
• Good communication skills in English (both written and spoken)
• Well-versed in MS Office (Excel, Access, Powerpoint, etc.)

Only shortlisted candidates will be notified.