HR Executive, Administrative & Sales Support

Career Wise; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A recruitment consultancy based in Malaysia is seeking an HR, Administrative & Sales Support Executive. The role involves assisting with HR functions, managing office administration, and supporting the sales team with logistics. The ideal candidate should be fluent in Mandarin and possess strong communication and organizational skills. A diploma in Business Administration or related fields is required, along with 1-3 years of relevant experience. This position offers an opportunity to work in a dynamic environment.

Qualifications

• 1-3 years of experience in HR, administration, or sales support.
• Prior experience in Chinese companies or the electromechanical/home appliances industry is a strong plus.

Responsibilities

• Assist with HR functions, staff management, and onboarding.
• Manage office administration and procurement of supplies.
• Support sales team with order processing and logistics.
• Liaise with third-party vendors for business continuity.
• Provide translation support between Mandarin and English.

Skills

Fluent in Mandarin

Basic proficiency in English

Strong communication skills

Coordination and organizational skills

Problem-solving mindset

Education

Diploma or higher in Business Administration

Job description

About the job HR, Administrative & Sales Support Executive

Job Description

1. HR & Administrative Support

• Assist with basic HR functions such as staff record management, onboarding arrangements, and coordination of HR documentation.
• Manage office administration duties including procurement of office supplies, filing, scheduling, and supporting general daily operations.
• Support the company in locating and setting up new office or warehouse spaces.
• Work closely with the sales team to process orders, coordinate deliveries, track logistics, and maintain updated sales reports.
• Follow up with internal teams and external partners to ensure smooth order fulfillment and client satisfaction.

3. Coordination with External Partners

• Liaise with third‑party vendors such as logistics providers, warehouses, and outsourced accounting teams.
• Ensure accurate and timely communication with partners to support business continuity.

4. Translation & Communication

• Provide Mandarin‑to‑English (and vice versa) translation support for internal and external communications.
• Assist in bridging communication gaps between Mandarin‑speaking teams and local stakeholders.

5. Project & Ad‑hoc Support

• Assist with tasks related to new business setup, market entry operations, and cross‑functional coordination.
• Take on additional responsibilities as assigned during the company’s growth and transition phases.

Job Requirements

• Language Proficiency: Fluent in Mandarin (spoken & written) for translation and communication; basic proficiency in English and/or Malay for local coordination.
• Experience: 1‑3 years of experience in HR, administration, or sales support. Prior experience in Chinese companies or the electromechanical/home appliances industry is a strong plus.
• Education: Diploma or higher in Business Administration, Human Resources, or a related field.
• Skills & Qualities: Strong communication, coordination, and organizational skills. Proactive, flexible, and capable of multitasking in a dynamic startup or fast‑paced environment. Attention to detail and a problem‑solving mindset.