HR & Administration Supervisor

Photon Dance Technology (Malaysia); Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global financial technology company is seeking an HR & Administration Supervisor in Kuala Lumpur, Malaysia. This role involves leading recruitment efforts, implementing HR policies compliant with Malaysian laws, and managing employee relations and office operations. Ideal candidates should have a Bachelor's degree and over 3 years of HR experience, preferably in the MNC environment. Fluency in English and Mandarin is required, along with strong communication and stakeholder management skills.

Qualifications

• 3+ years of experience in HR and administration.
• Fluent in English and Mandarin.
• Strong knowledge of Malaysian labor law.

Responsibilities

• Lead end-to-end recruitment for local and expatriate hires.
• Localize and implement HR policies in compliance with labor laws.
• Oversee employee relations and design benefits programs.
• Manage day-to-day administrative operations of the office.

Skills

Recruitment expertise

Cross-cultural adaptability

Stakeholder management

Communication skills

Education

Bachelor's degree or above

Job description

PhotonPay Group is a global financial technology company founded in 2015 and headquartered in Hong Kong, with offices across Asia‑Pacific, Europe, and North America. PhotonPay provides an integrated payment and financial infrastructure for businesses operating internationally, offering solutions such as global accounts, card issuing, online payments, payouts, foreign exchange management, and embedded finance. Our mission is to empower entrepreneurs and businesses to grow beyond borders through secure, scalable, and technology‑driven financial services.

Role Summary

The HR & Administration Supervisor will lead recruitment, HR policy implementation, employee relations, and office administration for the Malaysia entity. This role partners closely with headquarters to ensure compliant, efficient, and people‑centric operations, supporting business growth through effective workforce planning, strong local governance, and seamless cross‑functional coordination.

Key Responsibilities

Recruitment & Workforce Planning

Lead end‑to‑end recruitment for local and expatriate hires in Malaysia; develop and execute hiring plans; build and optimize recruitment channels and processes. Coordinate closely with headquarters to ensure timely fulfillment of key positions.

Policy Implementation & Compliance

Localize and implement group HR policies in compliance with Malaysian labor laws; proactively identify and mitigate employment risks. Monitor regulatory changes and recommend compliance enhancements.

Employee Relations & Benefits

Oversee employee relations and design benefits programs to enhance engagement and satisfaction. Organize employee activities and support culture‑building initiatives to strengthen team cohesion.

Administration & Office Operations

Manage day‑to‑day administrative operations of the Malaysia office. Facilitate cross‑functional collaboration between headquarters and the Malaysia entity; monitor budgets and optimize administrative cost controls.

Qualifications

Bachelor’s degree or above, with 3+ years of experience in HR and administration; MNC or overseas entity experience preferred.

Strong recruitment expertise; solid knowledge of Malaysian labor law and business environment; local hiring resources are a plus.

Fluent in English and Mandarin;

Strong cross‑cultural adaptability, communication, and stakeholder management skills.

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