HR & Admin Manager | Shah Alam

ASK Headhunter; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading recruitment agency is seeking a skilled HR professional in Shah Alam, Malaysia. The role involves collaborating with management to implement HR policies, manage compensation and benefits, and support talent acquisition. The ideal candidate will have a Bachelor's degree in Human Resources Management, excellent communication skills, and the ability to lead HR initiatives. This position also entails developing training programs and managing daily office operations to ensure efficiency.

Responsibilities

• Collaborate with Senior Manager on HR policies and employee growth.
• Ensure alignment with Topcon Headquarters policies.
• Support compensation and benefits management.
• Manage HR systems, including Workday and iAdmin.
• Monitor talent acquisition and report feedback.
• Organize annual pay and performance review processes.
• Develop localized HR strategies and training programs.
• Support organizational change management.
• Oversee day-to-day administrative operations.

Skills

Excellent communication and time management skills

Ability to lead and support HR team

Skilled in monitoring HR data and identifying trends

Understanding of cultural differences

Strong focus on continuous improvement

Education

Bachelor’s degree in Human Resources Management

Job description

• Collaborate with the Senior Manager to implement corporate policies related to human resources, organizational development, and employee growth.
• Ensure alignment with Topcon Headquarters (THQ) policies and HR directives.
• Compensation & Benefits Management: Support the development, implementation, and ongoing maintenance of the company’s compensation and benefits functions. Monitor and report on HR practices concerning welfare programs, bonus structures, and sales incentive schemes to Senior HR Manager.
• HR System Management: Support and offer solutions related to the Workday & iAdmin HR systems.
• Talent Acquisition and Headcount Management: Monitor the status of talent acquisition within the companies, providing feedback and reports to Senior Manager.
• Performance and Pay Review Process: Work with Senior Manager to organize and manage the annual pay review and performance review processes. Ensure timely submission of performance rating collection.
• HR Strategy & Local Practices: Develop and implement localized HR strategies and best practices for each entity. Assist in the creation of employee training programs and continuously improve HR processes to enhance organizational efficiency.
• Employee Development and Training: Together with the Senior Manager, establish and review employee training and development programs that promote skill enhancement and career growth within the company.
• Change Management: Work closely with Senior Manager and stakeholders to support and drive organizational change, ensuring smooth transitions and effective adaptation to new policies, processes, or structures.
• Office Administration & Operations: Manage the day‑to‑day administrative operations of the office, including vendor contracts, purchasing, and ensure smooth office management to maintain operational efficiency.
• Bachelor’s degree, preferably in Human Resources Management
• Communication: Excellent communication and time management skills
• Leadership: Ability to lead and support HR team
• Analytical: Skilled in monitoring HR data and identifying trends to improve HR functions.
• Cultural Sensitivity: Understanding of cultural differences and the ability to adapt HR practices for diverse regional needs.
• Process Improvement: Strong focus on continuous improvement of HR processes and practices.