HR & Admin Executive (Based in Bayan Lepas)

PBA Systems (M) Sdn Bhd; Bayan Lepas; On-site; MYR 40,000 - 50,000; Full time

Job summary

A leading company in HR management in Bayan Lepas is seeking an HR & Admin Executive to support day-to-day HR functions. The ideal candidate will assist in onboarding, manage employee records, and conduct new hire orientation. Candidates with 2-5 years of HR experience and a diploma in relevant fields are encouraged to apply. This role requires proficiency in Microsoft Office and good interpersonal skills.

Qualifications

• 2–5 years of HR working experience preferred.
• Fast worker and able to multitask.
• Detail oriented and strong teamwork skills.

Responsibilities

• Assist and support day‑to‑day HR admin functions.
• Handle onboarding and off‑boarding related matters.
• Conduct new hire orientation and exit interviews.
• Administer employee records and HR-related documentation.
• Manage phone calls and correspondence professionally.

Skills

Proficiency in Microsoft Office

Good interpersonal communication skills

Problem-solving skills

Ability to multitask

Education

Diploma in Business Studies / Administration / Management or equivalent

Job description

HR & Admin Executive (Based in Bayan Lepas)

We are PBA Group, currently hiring HR & Admin Executive or HR Generalist.

If you are interested, we encourage you to apply.

Job Summary

The role is responsible for assisting and supporting all aspects of day‑to‑day HR admin functions, focusing on supporting the overall human resources and administration activities and programs.

Job Responsibilities

• Attendance and leave checking.
• Conduct new hire orientation and exit interview.
• Handle all onboarding and off‑boarding related matters.
• Review, update, maintain, and properly file employee records, personal files, HR-related documentation, policies and procedures.
• Handle HR administration works such as preparation of employment contracts, confirmation, transfer or promotion, warning letters etc.
• Attend to all employees’ queries pertaining to HR policies & procedures.
• Monitor and follow up on all government‑related matters such as work permit applications, HRDF claim, workmen’s compensation claim etc.
• Administration of group insurance related matters.
• Assist the Supervisor in administration and execution of HR activities effectively, such as performance appraisal, training and development, employee relations etc.
• Assist in the recruitment process, such as job posting, setting up interviews and job offer.
• Maintain confidentiality at all times.
• Support for administrative matters, such as office facility maintenance, office cleanliness, stationery order and stock level tracking, oversee cleaner and security guard.
• Manage phone calls and correspondence letters in a professional manner.
• Perform all other ad‑hoc tasks assigned by superior.

People Requirements

• 2–5 years of HR working experience preferred; other applicants are encouraged to apply.
• Possess at least a Diploma / Advanced / Higher / Graduate Diploma in Business Studies / Administration / Management, Human Resource Management or equivalent.
• Proficiency in Microsoft Office & Microsoft Excel applications.
• Able to work independently and demonstrate initiative, good interpersonal communication skills.
• Fast worker and able to multitask and take on new roles as and when assigned.
• Detail oriented, strong problem‑solving and teamwork skills.
• Payroll working experience will be an added advantage (not mandatory).
• Candidates must be willing to work at Bayan Lepas, Penang.