HR and Admin Executive

Career Wise; Sungai Buloh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading consultancy firm in Malaysia is seeking a Human Resources Manager to oversee recruitment processes, manage attendance tracking, and coordinate employee training plans. The ideal candidate should hold a Diploma or higher qualification with 3-5 years of experience in HR functions. Proficiency in both Mandarin and English is preferred, and the role will require willingness to travel regularly. This position offers a solid foundation for career growth within a dynamic environment.

Qualifications

• At least 3-5 years of experience in HR and administrative functions.
• Strong organizational and multitasking abilities.
• Experience in managing employee relations effectively.

Responsibilities

• Oversee end-to-end recruitment and termination processes.
• Manage attendance tracking and performance evaluations.
• Handle employee relations and communication between staff and management.

Skills

HR Management

Administrative Management

Excellent communication

Bilingual (Mandarin and English)

Education

Diploma or higher qualification

Job description

Human Resources Management

• Oversee end-to-end processes for recruitment and termination.
• Manage attendance tracking, performance evaluations, and maintain accurate personnel records.
• Handle employee relations and ensure effective communication between staff and management.
• Develop and implement employee training plans.
• Administer social insurance and tax matters for employees in compliance with relevant regulations.
• Address other responsibilities related to overall employee management.

Administrative Management

• Develop, implement, and maintain factory management policies and related documentation.
• Coordinate and maintain certifications for factory systems (e.g., ISO, safety standards).
• Organize factory-wide events and activities to enhance employee engagement.
• Manage factory assets, including facilities and equipment.
• Coordinate customer visits and oversee the management of official company stamps and vehicles.
• Handle other day-to-day administrative matters related to factory operations.

General Affairs

• Oversee the management of canteen and dormitory facilities.
• Handle monthly utility payments and strive for cost optimization (e.g., SAJ Ranhill water supply, TNB electricity).
• Monitor and control factory operating expenses to ensure budget efficiency.

External Liaison

• Maintain strong working relationships with local government authorities.
• Coordinate and prepare for government‑led on‑site inspections, including safety, fire protection, and environmental audits.
• Manage crisis communications and public relations matters during emergencies.
• Handle all factory‑related certifications, renewals, and regulatory updates.

Requirements

• Candidates must possess at least a Diploma or higher qualification.
• The candidate should have 35 years of experience in both HR and administrative functions.
• Willingness to travel to Johor Bahru (JB) regularly is required.
• Proficiency in both Mandarin and English is preferred.