HR & Admin Executive

Hyppies; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading international construction firm is seeking an HR & Administration Executive to manage payroll, oversee employee records, and ensure legal compliance. The ideal candidate will have 2-3 years of experience in HR and strong knowledge of local labor laws. Proficiency in Office 365, excellent communication, and organizational skills are essential. This role offers a chance to contribute to an effective and diverse work environment.

Qualifications

• Minimum 2-3 years of HR/relevant experience with knowledge of local labour laws.
• Proficient in Office 365 and MS Office, especially Excel.
• Strong ability to work with minimal supervision.

Responsibilities

• Manage payroll and overtime processing, ensuring legal compliance.
• Facilitate the onboarding process and assist in employer branding.
• Lead and support office administration, including maintenance tasks.

Skills

Interpersonal skills

Communication skills

Organizational skills

Time-management

Attention to detail

Tools

Office 365

MS Excel

Job description

We are currently seeking a dedicated and detail-oriented HR & Administration Executive to join one of the leading international construction firms. This is an exciting opportunity for a proactive individual with a passion for both human resources and efficient administrative operations to contribute to a thriving and diverse work environment.

Key Responsibilities

Human Resources Support

• Manage payroll and overtime processing, ensuring legal compliance.
• Oversee the maintenance of accurate employee records (digital and physical).
• Utilize the HRIS for data management and generate key reports.
• Administer employee benefits, including leave, insurance, and other perks.
• Handle work pass and immigration processes for international staff.
• Support recruitment activities, including job postings and coordination.
• Facilitate the onboarding process for new hires, including contract preparation.
• Assist in employer branding and learning & development initiatives.

Administrative Excellence

• Lead and support office administration, including maintenance and front office operations.
• Coordinate general administrative tasks, dispatch services, and company events.
• Provide administrative support for meetings and manage company/rental vehicles.
• Handle procurement processes (PO/GRN).
• Ensure compliance with office HSEQ guidelines and company policies.
• Contribute to process improvements and documentation.
• Perform other assigned administrative duties.

What You Bring

• Minimum 2-3 years of HR/relevant experience with knowledge of local labour laws.
• Proficient in Office 365 and MS Office, especially Excel.
• Excellent interpersonal and communication skills.
• Strong organizational and time-management skills with attention to detail.
• Independent and self-motivated, strong ability to work with minimal supervision.