HR & Admin Executive

MHA Consultancy Services; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consultancy firm in Kuala Lumpur is looking for an Administrative Officer. This role requires managing daily administrative tasks, supporting HR functions, and ensuring a well-maintained office environment. Ideal candidates will have a diploma in Business Administration or HR, be proficient in Microsoft Office, and possess strong communication skills in English and Mandarin. Join a people-focused team and gain valuable HR experience in a supportive environment.

Benefits

Friendly, people-focused HR environment

Hands-on experience in administrative and HR functions

Convenient office location

Supportive colleagues and management

Qualifications

• Diploma or Degree in a relevant field is required.
• Proficiency in Microsoft Office is essential.
• Strong communication skills in English and Mandarin are needed.

Responsibilities

• Act as the main point of contact for the office and handle administrative matters.
• Support HR functions including employee record updates.
• Manage bookkeeping and processing claims accurately.
• Procure office supplies and monitor inventory.
• Coordinate with vendors and service providers.
• Organize company events and team activities.
• Maintain a welcoming office environment.

Skills

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Good interpersonal and communication skills in English and Mandarin

Organized and able to multitask

Education

Diploma or Degree in Business Administration, Human Resources, or related field

Job description

Qualifications

• Diploma or Degree in Business Administration, Human Resources, or related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer operations.
• Good interpersonal and communication skills in English and Mandarin.
• Organized, responsible, and able to multitask in a fast-paced environment.

Responsibilities

• Act as the first liaison and main PIC for the designated office, handling daily administrative matters.
• Support HR functions such as employee record updates, attendance monitoring, and assisting with onboarding activities.
• Handle bookkeeping, petty cash, and claim processing accurately and on time.
• Procure office supplies, monitor inventory, and coordinate with vendors or service providers when necessary.
• Communicate effectively with both internal teams and external partners to ensure smooth coordination.
• Help organize company events, meetings, and team activities to foster engagement and a positive work culture.
• Maintain a clean, safe, and welcoming office space for all employees and visitors.

Benefits

• Be part of a friendly, people-focused HR environment.
• Gain hands-on experience in both administrative and HR functions.
• Office located in a convenient and accessible area (MRT Maluri).
• Supportive colleagues and management who value teamwork and growth.