HR & ADMIN EXECUTIVE

Koon Brother; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading food manufacturing company based in Johor, Malaysia, is seeking a skilled HR Manager. This role involves developing recruitment plans, maintaining HR policies compliant with regulations, and managing employee relations. Candidates should possess a Bachelor's Degree in Human Resource Management and at least 5–8 years of HR experience, particularly in the FMCG sector. Strong knowledge of Malaysian labor laws and factory operations is essential. Competitive compensation and opportunities for career growth are offered.

Qualifications

• Minimum 5–8 years of HR experience, including supervisory role.
• Strong knowledge of Malaysian labor laws and HR practices.
• Experience in FMCG or food manufacturing environment preferred.

Responsibilities

• Develop and execute recruitment plans for office and production workers.
• Maintain and update HR policies and ensure compliance with laws.
• Handle grievances and promote positive workplace culture.

Skills

Factory operations knowledge

Payroll management

Team management

Conflict resolution

HR compliance knowledge

Education

Bachelor’s Degree in Human Resource Management

Tools

MS Office (Excel, Word, PowerPoint)

Job description

1. HR Recruiting

• Develop and execute recruitment plans for office and production workers
• Ensure manpower levels meet production schedules and peak-season demand.
• Manage onboarding, orientation, and probation evaluation.

2. HR Operations & Compliance

• Maintain and update HR policies, SOP, and employee records.
• Ensure compliance with employment laws, food manufacturing regulations, and audit requirements (e.g., HACCP, GMP, ISO).
• Oversee work permits and foreign worker documentation.

3. Employee Relations & Discipline

• Handle grievances, investigations, warnings, and disciplinary actions.
• Promote positive workplace culture and teamwork between production & office teams.
• Conduct counselling and conflict resolution when required.

4. Training & Development

• Organize training for GMP, HACCP, food safety, safety & health, and machine handling.
• Implement skill matrix, training records, and annual training plans.
• Develop staff competency and leadership pipeline.

5. Payroll & Compensation

• Oversee monthly payroll, allowances, OT verification, and attendance tracking.
• Ensure statutory contributions (EPF, SOCSO, EIS, HRD Corp) are accurate and timely.
• Review salary structure, incentives, and appraisal cycles.

6. Performance Management

• Manage KPI setting and annual performance reviews.
• Work with departments to align goals with production and sales targets.
• Recommend promotions, increments, and disciplinary decisions based on performance.

7. Safety, Health & Compliance (Factory Related)

• Work with Safety Team on OSH compliance, PPE control, and accident reporting.
• Ensure factory rules, hygiene standards, and safety SOPs are enforced.
• Support internal/external audits (HACCP, GMP, ISO, customer audits).

8. Administration & Office Management

• Oversee general admin functions: office supplies, factory facilities, hostel, cleaners & security.
• Manage contracts for service vendors (cleaning, pest control, machinery maintenance).
• Ensure smooth daily operations involving production & office environments.

9. Management Reporting

• Prepare HR dashboards: headcount, attrition, hiring status, training, disciplinary cases, and payroll cost.
• Report manpower issues and propose solutions to management.

10. Strategic HR & Change Management

• Support expansion plans, workforce optimization, and automation transitions.
• Drive HR digitalization (e-leave, e-attendance, HR system).
• Build employer branding for FMCG talent attraction.

Job Requirement

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• HR professional certifications are an added advantage.
• Minimum 5–8 years of HR experience, including at least 3 years in a managerial or supervisory role.
• Experience in FMCG or food manufacturing environment is highly preferred.
• Strong knowledge of factory operations, production manpower planning, and shift scheduling.
• Solid understanding of Malaysian labor laws, Employment Act, IR practices & disciplinary procedures.
• Familiar with HACCP, GMP, Food Safety, and audit-related HR documentation.
• Strong in payroll (including OT, allowances), HR systems, and MS Office (Excel, Word, PowerPoint).
• Ability to manage foreign worker administration.