HR & Admin Executive

Jobstreet Malaysia; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A job portal service in Malaysia is seeking an HR Administrator to manage attendance, application processing, and employee onboarding. Responsibilities include liaising with government authorities, handling training grants, and monitoring external service providers. Candidates must have at least 3 years of experience in HR, a relevant degree, and proficiency in Microsoft Office. Fresh graduates are welcome for junior positions. Knowledge of Employment Act Malaysia is required, and Mandarin proficiency is a plus.

Qualifications

• At least 3 years of working experience in HR administration.
• Understanding of Employment Act Malaysia.
• Mandarin speaker is an advantage.

Responsibilities

• Check and update daily attendance and leave applications.
• Manage foreign workers’ administration and work permits.
• Liaise with government authorities.
• Handle HRDF training grants and claims.
• Monitor service performance of external providers.

Skills

Microsoft Office

Interpersonal skills

Communication skills

Education

Professional Certificate, Diploma, or Bachelor's Degree

Job description

Responsible and in charge of checking and updating daily attendance of employees and key in employee leave applications, checking medical claims, updating employee details in systems and filing of newly joined employees.

In charge of foreign workers administration which include new foreign worker application, renewal of foreign worker’s work permit, purchase of foreign worker’s insurance, hostel management etc.

Liaise with government authorities such as Immigration, KDN, Labour Office etc. as and when required.

Handle and manage HRDF training grant and training claim applications. Assist the Head of Department in preparing for in-house training, i.e. refreshments, setting up training venue etc.

Closely monitor the service performance and quality of external service providers, i.e. cleaners and security guards.

In charge of a new employee on-board orientation and preparing necessary docs. Handle employee’s departure process by preparing related docs.

Prepare letters such as an Appointment Letter, Confirmation Letter, Increment Letter etc. as and when required.

Prepare weekly administrative reports and update reports as and when needed.

Involvement in employee performance management by preparing employees performance review forms and furnishing related information.

Any other responsibility assigned by the superior from time to time.

Job Requirements:

Candidate must possess at least a Professional Certificate, Diploma/Advanced/Higher/Graduate Diploma, Bachelor's Degree/Post Graduate Diploma/Professional Degree in any field.

At least 3 Year(s) of working experience in the related field is required for this position.

Required Skill(s): Microsoft Office

Good interpersonal and communication skills

Understanding & knowledge in Employment Act Malaysia.

Must be willing to undergo On Job Training.

Candidate must be willing to work in Muar, Johor.

Mandarin speaker is an advantage.

Fresh graduate is welcome to apply for a junior position.

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