HR / ADMIN ASSISTANT 人事 / 行政助理

Jiasheng New Energy Technology; Kulai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local energy technology firm in Johor is seeking a proactive HR/Admin Assistant to support office operations. The ideal candidate will manage employee records, oversee visa processes, and handle reception duties. With responsibilities ranging from payroll assistance to inventory management, this role requires strong communication skills in Mandarin, Bahasa Malaysia, and English. Fresh graduates are welcome, and training will be provided, making it an excellent opportunity to gain practical experience in a supportive environment.

Benefits

5 working days

Meal provided

Medical card

Sports activity

Qualifications

• Minimum qualification of SPM or Diploma.
• Able to work independently with responsibility.
• Fresh graduates are encouraged to apply.

Responsibilities

• Maintain records of employee passports and documents.
• Monitor and renew passport and visa expiry dates.
• Assist with payroll preparation by collecting data.
• Handle front desk reception duties.
• Assist in stock control and kitchen inventory.

Skills

Good command of written and spoken Mandarin

Good command of Bahasa Malaysia

Good command of English

Basic computer literacy

Ability to work independently

Education

SPM (Sijil Pelajaran Malaysia) or Diploma

Tools

Microsoft Office applications

Job description

Jiasheng New Energy Technology – Kulai, Johor

The HR / Admin Assistant plays a key support role in ensuring the smooth and efficient operation of the office or department. This position is responsible for performing a variety of administrative and clerical tasks, including managing correspondence, organizing files, scheduling meetings, and assisting with general office duties.

What you'll be doing?

Human Resources (1 post)

• Maintain a secure and up-to-date record of employee passports details and other official documents, particularly for foreign workers or employees on international assignments.
• Monitor and renew passport and visa expiry dates, and coordinate timely renewals or applications with relevant authorities or agencies.
• Liaise with employees and external service providers (e.g. embassies, immigration consultants) to facilitate smooth document processing.
• Assist with payroll preparation by collecting relevant data and documents.
• Maintain accurate and up-to-date employee records, including personal information, attendance, and leave.

Admin (1 post)

• Responsible for front desk reception duties (handle phone calls, meeting room reservation, in-charge of stationery items, cleaning & beverage inventory)
• Responsible for ordering staff meals.
• Monitor inventory levels of kitchen supplies, utensils, and raw materials; assist in stock control.
• Assist in handling staff meal arrangements, hygiene audits, and equipment maintenance schedules.
• Assist in preparing purchase requests and follow up with suppliers on order and delivery status.
• Maintain accurate records of invoices, purchase orders, and payment documentation.

Who are they looking for?

• Possess a minimum qualification of SPM (Sijil Pelajaran Malaysia) or Diploma.
• Able to work independently with minimal supervision and demonstrate a strong sense of responsibility.
• Good command of written and spoken Mandarin, Bahasa Malaysia, and English, as the role requires liaising with Mandarin-speaking counterparts and working in a multilingual environment.
• Basic computer literacy, including familiarity with Microsoft Office applications (e.g., Word and Excel).
• Fresh graduates are encouraged to apply – this is a great opportunity to gain hands-on experience.
• Training will be provided for candidates without experience.

Perks

5 working days, meal provided (free), medical card, sport activity.