Head of PMO

MindMerge Consulting; Penang; On-site; MYR 120,000 - 180,000; Full time

Job summary

A prominent consultancy firm is seeking a Head of Project Management Office (PMO) for the Northern region in Malaysia. This role requires overseeing project-related approvals and compliance from planning to implementation stages. You will lead project teams for timely delivery and ensure adherence to governance standards. The ideal candidate must have a Bachelor’s Degree in engineering and at least 15 years of relevant experience with strong skills in project controls. This position offers the chance to make a strategic impact in large-scale infrastructure projects.

Qualifications

• Minimum of 15 years of experience in project controls and progress monitoring.
• Proficient in using Primavera P6 project management software.
• Sound understanding of contracts and contract administration.

Responsibilities

• Lead, manage, and monitor all project-related approvals and compliance.
• Guide project teams to ensure timely delivery while maintaining quality.
• Act as the key liaison for progress reporting to stakeholders.

Skills

Project controls

Data analysis

Excellent communication

Scheduling

Collaboration

Education

Bachelor’s Degree in Civil, Mechanical, or Electrical Engineering

Tools

Primavera P6

MS Project

Job description

Pulau Pinang, Malaysia | Posted on 08/22/2025

• Country Malaysia

Job Description

Our client is a large transportation group in Malaysia and they are looking for a Head of Project Management Office (PMO) for Northern region. This person will be responsible to lead, manage, and monitor all project-related approvals and compliance from the planning to implementation stages. The role also serves a key advisory function in tracking project progress and providing strategic insights to both internal and external stakeholders.

Principal Accountabilities

• Lead the development and management of the overall Master Implementation Programme.
• Guide project teams to ensure timely, cost-effective delivery while maintaining quality standards.
• Monitor the construction progress of railway-related infrastructure (depots, stations) to ensure adherence to schedule.
• Ensure all required project approvals and statutory submissions are secured across all phases.
• Develop and implement an approval matrix and compliance strategies.
• Facilitate timely applications for the Certificate of Fitness or Certificate of Completion and Compliance for completed works.

Records & Documentation

• Oversee the administrative and records management activities of the Mutiara Line project.
• Ensure compliance with governance standards for document control, including oversight of consultant and contractor submissions.
• Coordinate with the Document Control team under the Standards and Compliance Division.

Stakeholder Engagement & Reporting

• Act as the key liaison for project progress reporting to internal leadership and external stakeholders.
• Collate and prepare comprehensive reports and maintain an updated project database.
• Organise and facilitate project-related meetings, ensuring effective communication and decision‑making.
• Provide leadership and direction to the PMO team, including discipline leads.
• Cultivate a collaborative environment focused on delivering project milestones.
• Identify and resolve project risks or issues early.

Governance & Integrity

• Support and uphold the implementation of Anti‑Bribery Management Systems (ABMS) as required by the organisation.
• Comply with all integrity, governance, and compliance requirements and refrain from engaging in any corrupt practices.

Requirements

Qualification & Experience

• Bachelor’s Degree in Civil, Mechanical, or Electrical Engineering (CGPA ≥ 3.00 or equivalent).
• Minimum of 15 years of experience in project controls and progress monitoring, preferably in large‑scale infrastructure or building projects.
• Proficient in using Primavera P6 project management software.
• Sound understanding of contracts and contract administration.
• Strong skills in data analysis, reporting, and scheduling.
• Proficiency in planning tools such as Primavera or MS Project is preferred.
• Excellent communication and coordination abilities.
• Able to work collaboratively across departments and with external stakeholders.
• Familiar with progress measurement methods and project performance tracking.