Head of Finance and Administration (HR, IT)

ASK Headhunter; Selangor; On-site; MYR 250,000 - 300,000; Full time

Job summary

A recruitment agency in Malaysia is seeking a Head of Finance and Administration to oversee financial performances and manage HR and IT functions. The ideal candidate will possess a degree in Finance, along with a minimum of 10-15 years of experience in finance, accounting, or a related field, including significant exposure to managerial roles. Strong leadership and analytical skills, as well as proficiency in ERP systems and Microsoft Office, are crucial for this role.

Qualifications

• 10-15 years of work experience in distribution, retail, or FMCG.
• Experience with HR and IT functions management.
• Maturity and strong interpersonal skills.

Responsibilities

• Lead and manage the accounting and reporting of financial performances.
• Oversee daily finance operations and treasury matters.
• Support local HR functions including payroll and recruitment.

Skills

Strong analytical skills

Leadership and team management

Excellent communication skills

Proficiency in ERP systems

Understanding of internal controls

Education

Degree in Finance / Accountancy

Professional Certification (e.g., ACCA, AICPA)

Tools

Microsoft Office

BI applications

Job description

Head of Finance and Administration (HR, IT)

• Possess Degree in Finance / Accountancy or equivalent (minimum); Professional Certification (e.g., ACCA, AICPA, MICPA) is a plus.
• Minimum 10 – 15 years of work experience in distribution, retail, FMCG, etc. (or similar industry), including 4‑6 years with Big 4 or Mid‑Tier accounting firms. Candidates with experiences in overseeing and managing HR and IT functions and activities will have added advantages.
• Strong and excellent accounting, finance and tax experiences, including finance operations in areas such as credit, purchasing and inventory management experiences, including able to strategically managed and pro‑actively lead the overall working capital management of the company.
• Excellent analytical, budgeting/forecasting and business modelling skills, including keen eye for detail and desire to understand and probe further into data.
• Experienced in taxation compliance and treasury management, including transfer pricing and cashflow management.
• Possess maturity, strong interpersonal and communication skills to manage stakeholders of different levels and complexity.
• Ability to work independently, multi‑tasking with project management and meeting deadlines.
• Strong leadership with team development and management skills.
• Able to manage confidential and sensitive information professionally.
• Good internal controls understanding with continuous improvements mindset and applications.
• Proficient in ERP systems, BI applications, Microsoft Office, etc.
• Ability to communicate in Mandarin will be advantageous due to interaction and working with business partners

Finance, Accounting & Tax

• Lead and manage timely and correct accounting and reporting of the Company’s financial performances, including overseeing daily finance operations and treasury matters.
• Timely and accurate reporting includes financial statements and cash flow statement, comprehensive analysis and reporting on management accounting information as well as prepare consolidation of management accounts and tax planning. [note: monthly, annual, management & performance reports, etc.]
• Ensure all finance, accounting and tax matters (information, documents, issues, etc.) are completed correctly, timely and in compliance with Company and Group policies and procedures as well as local statutory rules and regulations. Key matters and issues are informed and raised timely and appropriately.
• Pro‑actively lead and manage the credit management function and team, including management and formulation of credit management strategies and directions, ensuring sales/commercial objectives are achieved with identified risks managed and mitigated.
• Hands on with strong understanding of inventory and stock purchase management will be essential, especially in areas of inventory costing, inventory turn, purchase requisitions, etc. enabling excellent support and management with sales, commercial, product, warehouse, etc.
• Continuously monitor and manage all aspects of costing and drive cost/ efficiency improvements.
• Manage the annual budget and forecast preparation with various stakeholders (e.g., Sales/Commercial, HQ, etc.) as well as provide budget/actual variance analysis.
• Recommend, continuously review and improve internal controls, work processes and system applications, where possible.
• Manage internal stakeholders, ensuring continuous alignment and achievement of goals and objectives e.g., Country Sales/Commercial, Regional IB teams, HQ – Accounting and Reporting, Internal Audit, Corporate Finance, etc.
• Manage external auditor, company secretary or tax agents ensuring statutory compliances.
• Manage external parties (e.g. bankers, government departments & etc.) as and when required.
• Coach, train and develop team with the necessary skills and tools to perform the required tasks ensuring achievement of goals and objectives. Reinforce positive team dynamics through constant feedback and through role modelling.
• Undertake and timely complete any other tasks and requests well, when assigned.

Human Resource (HR)

• Oversee and support the local HR function, which includes but not limited to payroll, recruitment, statutory deductions, sales commission calculation, policies and procedures, etc.
• Undertake and timely complete any other tasks and requests well, when assigned.

IT

• Oversee and support the local IT personnel, which includes but not limited to local IT support (network, hardware, trouble‑shooting, etc.)
• Undertake and timely complete any other tasks and requests well, when assigned.