General Purchase Executive

Mforce Bike Holdings; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Penang seeks a Purchasing Officer responsible for managing company purchases. Key duties include reviewing purchase requisitions, sourcing products, verifying documents, and maintaining supplier relationships. Candidates should have a Diploma in Business Studies and fluency in English, Mandarin, and Bahasa Malaysia, with at least one year of relevant experience. Proficiency in Microsoft Office is essential, along with strong communication and negotiation skills.

Qualifications

• Possess at least a Diploma in Business Studies or equivalent.
• Minimum 1 year of working experience in the related field is required.
• Written & spoken in English, Mandarin, and Bahasa Malaysia.

Responsibilities

• Review and process Purchase Requisition (PR) raised by employees.
• Source and survey vendors for materials, equipment, and supplies.
• Verify Delivery Order and Invoice upon receiving goods.
• Attend and follow up on delivery status after Purchase Order is issued.
• Compile Monthly Purchase Report and submit to Purchasing Manager.

Skills

Researching skills

Negotiation skills

Interpersonal skills

Communication skills

Fluent in English

Fluent in Mandarin

Fluent in Bahasa Malaysia

Education

Diploma in Business Studies/Administration/Management/Marketing/Commerce

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Job description

Mainly responsible on company indirect purchase / general purchase.

Review & process Purchase Requisition (PR) raised by employees on a timely manner.

Source and survey vendors of materials, equipment or supplies locally and overseas to ascertain the best products and suppliers in terms of best value, delivery schedule and quality within the budget given after conducting market survey and comparison.

Verify Delivery Order and Invoice upon goods receiving; submit the Delivery Order & Invoice to Finance & Accounts department for payment.

Attend and follow up delivery status after Purchase Order being issued to supplier; ensure the goods are received by requestor after goods arrived. Build and maintain good relationships with new and existing suppliers.

Respond to inquiries from a variety of internal and external sources, to provide information, direction and/or appropriate referrals.

Confer with management, staff and vendors to coordinate purchasing activities i.e. discussion on defective or unacceptable goods or services, determine corrective action, etc.

Maintain purchasing information, files, and records i.e. items bought, costs, deliveries, product performance, inventories for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.

Compile Monthly Purchase Report and submit to Purchasing Manager.

Perform filing for documents i.e. Purchase Requisition, Delivery Order, Invoice, Quotation, Photos, and etc.

Job Requirements:

Possess at least a Diploma in Business Studies / Administration / Management, Marketing, Commerce or equivalent.

Minimum 1 year of working experience in the related field is required.

Written & spoken in English, Mandarin and Bahasa Malaysia. Mandarin may be required when dealing with OEM/suppliers/vendors from Mandarin speaking countries.

Proficient in Microsoft Office i.e. Power Point, Excel & Word.

Possess good interpersonal and communication skills.

Good in researching, negotiation and gathering information skills.