General Affairs cum Administration Executive (Japanese Speaker)

Reeracoen Recruitment; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A Malaysian manufacturing company is looking for a General Affairs cum Administration Executive who is fluent in Japanese to support various administrative functions. You will be pivotal in ensuring smooth operations, managing communications with Japan HQ, and assisting Japanese expatriates visiting Malaysia. Suitable candidates should have experience in administrative roles and possess excellent bilingual communication skills. This role is essential for bridging interactions between local teams and international visitors.

Qualifications

• Fluent in Japanese and English for effective communication.
• Experience in administrative roles or general affairs support.
• Ability to manage multiple tasks and provide excellent coordination support.

Responsibilities

• Provide comprehensive general affairs and administrative support.
• Act as a communication bridge between Malaysia operations and Japan HQ.
• Support arrangements for Japanese expatriates and visitors during business trips.

Skills

Japanese language proficiency

Administrative support

Bilingual communication

Job description

General Affairs cum Administration Executive (Japanese Speaker)

■ COMPANY DESCRIPTION
We are a Malaysian-incorporated manufacturing company specializing in electronic components, particularly lead terminals for aluminum electrolytic capacitors, which are essential components used in a wide range of electronic devices.
The company operates as a subsidiary of a well-established Japanese electronics group.
Currently, we are seeking a Japanese-speaking professional to support the General Affairs and Administration function, as well as to serve as a support role to Japanese expatriate and in‑coming Japanese visitors.

General Affairs & Administration Support

• Provide comprehensive general affairs and administrative support to ensure smooth daily office operations.
• Assist the HR & Administration Manager in handling administrative matters, documentation, and internal coordination.
• Manage office supplies, facilities‑related matters, vendors, and service providers.
• Coordinate meeting arrangements, meeting rooms, and internal events.
• Handle general correspondence, filing, record‑keeping, and document control in accordance with company procedures.

Japan HQ Communication & Coordination

• Act as a communication bridge between Malaysia operations and Japan HQ.
• Support Japanese–English communication through email correspondence, meeting coordination, and basic interpretation/translation when required.
• Assist in preparing bilingual documents, reports, and presentation materials for submission to Japan HQ.
• Coordinate and follow up on requests, instructions, and information exchange from Japan HQ.

Japanese Expatriate & Visitor Support

• Support arrangements for Japanese expatriates and visitors during business trips to Malaysia, including travel, accommodation, transportation, and meeting schedules.
• Provide office access, facilities usage, and local support.
• Assist in coordinating visa‑related documentation, invitation letters, and administrative requirements under guidance of HR/Admin Manager.
• Provide general support to ensure smooth onboarding and business visits for Japanese expatriates.

HR & Administrative Assistance

• Support HR‑related administrative tasks such as onboarding documentation, employee records, and internal announcements.
• Assist in coordinating training sessions, internal meetings, and company activities.
• Support payroll, leave administration, and HR reporting where required (administrative support only).
• Assist in handling internal inquiries related to HR and administrative matters.